How to Insert PDFs into Word: A Quick Guide

I. Knowledge popularization of PDF files

PDF (The abbreviation of Portable Document Format, which means “Portable Document Format”), was originally a file format developed by Adobe Systems and used for file exchange in a manner independent of applications, operating systems, and hardware. PDF files have now become the international standard for exchanging documents and information, so anyone can open the document from any application and print it from any computer. Creating documents in PDF format guarantees precise color and accurate printing. Today, more and more e-books, product descriptions, company announcements, web materials and e-mails use the PDF format.

To give you a better understanding of PDF, here are some pros and cons of the file.

In addition to the commonly used PDF, Word documents are also another document format commonly used in people’s work and life. Many times, we will need to convert PDF to Word format. Both PDF and Word files can encapsulate various types of data, including text, images, audio, and graphics. PDF files are primarily used for transmission, as it displays the document exactly as it will appear on the printer; while Microsoft Word is primarily used for creating and editing written documents. Sometimes it is necessary to insert a PDF file into a Word document in order to integrate multiple data files. Below are several ways to insert PDFs into Microsoft Word documents on Windows and Mac.

II. How to insert PDF into Word document on Windows

To insert a PDF in Microsoft Word, you can insert it through the tool in its menu bar, or you can insert it with the help of other tools. There are many ways to insert a PDF, and the various insertion methods are listed below.

Method 1: Copy PDF to Word

If you only need to insert a small amount of text from the PDF into the Word document, you can choose to directly copy and paste the text. However, if your PDF document has many pages, the quickest way is to convert the PDF to Word format and then insert it.

For PDF to Word conversion, the actual operation steps are not difficult. After the PDF conversion is complete, the Word document will still retain the same layout, formatting and image quality as the original PDF. To convert PDF to Word, it is recommended to useRenee PDF Aide software. The software is easy to operate, has high conversion efficiency, and supports batch conversion of PDF files, which can quickly improve your work efficiency.

① After installing Renee PDF Aide , open it.

② Select “Convert PDF”.

③ Click “Word”, and then set the save location of the converted document.

④ Click the “Add File” button to add the PDF file to be converted. After the file is successfully added, the information of the file to be converted will be displayed in the conversion list, click “Select Page” to set the page for file conversion.

⑤ After the setting is complete, click the “Convert” button to convert. When the prompt conversion is over, the software will display the total number of converted files and the number of successfully converted files. At this time, the PDF file has been successfully converted into a Word file.

After converting to a Word file, you can select the content to be inserted and paste it into the target Word document.

Method 2: Insert PDF content as an image in Word

If the PDF is chart data, you can also choose to convert it to an image format and then insert it into a Word document. To convert PDF to image, Renee PDF Aide can also help you to complete the operation. After being converted into a picture, it can be directly inserted into a Word document.

① Open Renee PDF Aide and select “Convert PDF”.

② Click “Image” on the top bar, and then click “Options”. In the Images option box, you can set the image format (JPG/PNG/BMP/GIF/TIFF), and click “OK” after setting.

③ Set the save location of the JPG file, click “Convert” to convert successfully.

④ Go to your Word document, and click the “Insert” tab from the menu bar. Select “Picture” to open the “Insert Picture” dialog box, then locate the converted JPG file.

⑤ Click “Insert” to insert the picture into the Word document.

Method Three: Insert PDF into Word Document as Embedded Object

In addition to the above two insertion methods, you can also choose to insert the PDF into the Word document as an embedded object. It should be noted that after this method is inserted, if the original PDF is modified in the future, it will not be reflected in the Word document.

① Open the Word document to be inserted into the PDF.

② Click the “Insert” tab in the upper menu bar, and click “Object”.

③ In the dialog box that appears, select the “Create from file” tab. Then click “Browse” and locate the PDF file you want to insert.

④ Finally, click “OK” to embed the PDF file into the Word document. When it’s done, it appears on the selected page of the Word document.

Method 4: Insert PDF into Word as a Link Object

If you insert a PDF file as a link object, it will only be displayed as an icon in Word, and when you click it, you can link to the PDF file. When using this method, any changes to the PDF source file will be reflected in the Word document.

① Open the Word document to be inserted into the PDF, select the “Insert” tab, and then click “Object”.

② Select “Create from File” > “Browse” and find the PDF file.

③ Please check “Link to file” to insert the content of the PDF file into Word and create a shortcut to the source file; check “Display as icon” to insert an icon representing the PDF file instead of a preview.

④ Finally, click “OK” to insert the PDF into the Word document.

Method 5: Insert text from PDF into Word

If you just need to insert the text in PDF into Word, then you can do it directly in the Word document. Please note that if you choose this method, some graphics and text formats in the PDF document will not exist, and the display effect will be different from the original PDF. If there are a lot of graphics and charts in the PDF file, it is not recommended that you use this method.

① Open the Word document to be inserted into the PDF, and click the “Insert” tab.

② Click the drop-down arrow next to “Object” and select “Text in File”.

③ Then find the PDF file you want to insert, and click “Insert”. If prompted, click OK. After completing the above operations, Word will convert the PDF to text and display it in the document.

Method Six: Insert PDF into Word Using Google Docs

Finally, you can also try to save the PDF file as Word through Google Drive, and then insert it into the target Word document. You should note that this method may not help you get the same text format as the original PDF file. Also, inserts can be slow due to file size constraints.

① Log in to your Google Drive account, then click “New” > “Upload File” and select a PDF file.

② After uploading the PDF to Google Drive, right-click it, select “Open With” > “Google Docs”.

③ At this point, the file has been converted into an editable document, and you can edit it according to your needs. Then, click “File” > “Download” > “Microsoft Word (.docx)” to save it to your computer. Finally, you can select the content you want to insert and paste it into the target Word document.