Save PDF Text: Simple Steps to Preserve Text in PDF Files

I. How to save the text in the PDF file as text?

Usually, a general format conversion tool can convert a PDF file into an editable file format, and then the text content in the file can be extracted. However, when the PDF file is a scanned copy, it is necessary to use software with OCR function to operate it, because in the process of format conversion, the software without OCR function will often have the problem of unrecognizable text or content confusion.

The following recommends a PDF editing software with OCR function – Renee PDF Aide , this software has advanced OCR technology, which can effectively solve the two format conversion problems encountered when converting PDF scans, that is, multi-image scanning If you want to save the text in the PDF file as text, you can use the conversion function of this software to achieve it; in addition, you can also use this software to perform a series of editing operations on PDF files. Very comprehensive. Let’s take a look at how to use this software to solve the problem of saving PDF text content.

1. Use Renee PDF Aide to save the text in the PDF file as text

What is Renee PDF Aide?

Renee PDF Aide , is a multifunctional tool software that integrates PDF file editing and format conversion. The software integrates advanced OCR (Optical Character Recognition) technology, which can convert scanned PDF files into common format files such as Word/Excel/PowerPoint/Image/HTML/TXT, and you can choose to convert the entire PDF document or PDF document The specified page can be quickly converted into other formats, and the conversion speed can be as high as 80 pages per minute. The software is easy to operate and has various functions. It can not only optimize and edit specific pages of PDF format files, such as repairing damaged files, optimizing the loading time of large files, splitting multi-page files, and combining multiple specified pages into one PDF file. , adjust the display angle of the file, etc., you can alsoencryption / Decrypt PDF files, add multi-form watermarks to exclusive files, etc.

In addition, Renee PDF Aide also supports the conversion of English/French/German/Italian/Spanish/Portuguese/Chinese/Korean/Japanese and other multi-language texts. In OCR mode, selecting the corresponding recognition language can greatly improve the accuracy of character recognition , The conversion efficiency is extremely high, even computer beginners can easily handle it.

How to save the text in the file as text with Renee PDF Aide?

Renee PDF Aide has two functions, one is to meet the basic editing needs of PDF files; the other is to convert PDF files into other common formats, let’s see how to use Renee PDF Aide The format conversion function saves the text in the PDF file as text.

The operation steps are very simple, the specific process is as follows:

Step 1: Download and install Renee PDF Aide, run the software, select the “Convert PDF” option.

Step 2: After entering the format conversion page, you can choose to convert the PDF file into a format file such as Word/Excel/PowerPoint/TEXT, which can copy the text content at will. If you need to save the entire PDF file in text format, you can here Directly select (TEXT), and then import the PDF file to be converted into Renee PDF Aide through the “Add File” button. Then, you can decide whether to check the “Enable OCR” option according to the content of the PDF file. This option can improve the text recognition rate during the format conversion process.

Note: If the PDF is a scanned copy or contains many pictures and built-in fonts, it is recommended to check the “Enable OCR” option.

Instructions for enabling OCR technology:

In Renee PDF Aide, enabling OCR technology includes two functions. Right now

A. Recognize text in pictures or PDF scans. This option can recognize text in pictures or PDF scans, and the accuracy of text recognition can be further improved with the help of OCR technology.

B. Identify built-in fonts (to avoid garbled characters). This option is applicable to the situation where there are built-in fonts in the PDF source file, which can avoid garbled characters after the format conversion is completed.

Step 3: After the settings are complete, click the “Convert” button on the right to convert the PDF file into an editable format file, so as to achieve the purpose of saving the text in the PDF file as text, which is very convenient and quick.

2. Use Smallpdf to save the text in the PDF file as text

Smallpdf is a browser-based online editing tool for PDF files. Different from online tools of the same type, it has comprehensive functions and a very simple operation interface. It not only supports converting PDF files into Word, PPT, JPG, PNG, Excel and other common file formats; it can also convert Word, Excel, PPT , PNG, JPG and other format files into PDF files. In addition, it also provides many practical PDF file editing functions, such as PDF encryption, decryption, rotation, merging, splitting, creating electronic signatures, etc.

Let’s take a look at how to use Smallpdf to save the text in the PDF file as text. The specific steps are as follows:

Open Smallpdf’s online operating website (https://smallpdf.com/) in your browser. In the drop-down function menu bar at the top, select “PDF to Word”. Then find and click the “Choose File” button in the new page that needs to be edited, and import the PDF file to be edited into the page server of the website (or directly drag and drop the PDF file to be converted into the color editing area Inside). After the file is uploaded, start to execute the format conversion command. After the conversion is complete, the PDF file will be stored locally in an editable Word file format, and the text in the PDF file will be saved as text at this time.

3. Use LightPDF to save the text in the PDF file as text

LightPDF is a free online format conversion tool with OCR function, which supports the conversion of PDF files into a variety of commonly used formats, such as converting PDF to Word, Excel, PowerPoint, JPG, PNG, etc.; of course, the format can also be realized Reverse conversion, that is, convert Word, Excel, PowerPoint, JPG, PNG, etc. to PDF format. In addition, the software also sets some editing functions for PDF files, such as merging, splitting, encrypting, decrypting, compressing, rotating, adding electronic signatures, etc.

Let’s take a look at how to use the LightPDF online tool to save the text in the PDF file as text. The specific steps are as follows:

Open the online conversion URL of the LightPDF tool in the browser: https://lightpdf.com/tw/ocr, and then upload the PDF file whose text content needs to be saved to the web server through the “Select File” button. After the file is uploaded, select the language corresponding to the PDF file (Chinese, Japanese, English, French, Arabic, etc.) and the required “output format” (Docx, Xlsx, PPTX, TXT, RTF, PDF). After the selection is complete, click the “Convert” button to start converting the PDF file into the above supported file formats (Docx, TXT are preferred here). Wait for the operation to complete and the files in the PDF file can be saved in text format.

II. Summary

Just now we have learned three ways to save the text in the PDF file as text, all of which rely on professional format conversion tools to convert the PDF file into an editable file format to save the text. The difference is that Renee PDF Aide is not affected by the network environment, and can be used normally even when it is offline. Both Smallpdf and LightPDF are online format conversion tools, so they may be affected by the network environment, and there is a problem of transfer failure. In addition, the method of online format conversion needs to upload the PDF file to the web server for operation, and there will be certain potential safety hazards.

In addition, Renee PDF Aide has an advanced OCR function, which can provide different OCR function settings for different PDF file contents, in order to output and convert the content more accurately and ensure the accuracy of the content. Although the LightPDF online format conversion tool also has the OCR function, but the function is relatively single and fixed, and will be limited by the network speed, and the stability of the operation is not good. Therefore, compared with LightPDF and Renee PDF Aide, Renee PDF Aide is more practical Be stronger.

The above is the analysis and summary of the three methods, and you can choose according to your actual situation and usage needs.