Master Adobe PDF Editing: Create and Edit PDFs Effortlessly
11 January 2024 Senior Program Developer
Summary
Learn how to effectively create and edit PDF files using Adobe PDF editor/reader. Master the art of utilizing PDF files with ease.
Table of contents
What are Adobe and PDF?
Adobe is an American software company, full name Adobe Systems, known for its multimedia and creative software products. Adobe’s popular products are Photoshop, Acrobat Reader, and Adobe Acrobat. PDF is a file format developed by Adobe Systems for file exchange in a manner independent of applications, operating systems, and hardware. It is one of the most popular file formats for sharing digital files on the Internet. or forms are usually saved in PDF format. PDF documents can be opened directly on Windows, macOS, Linux and other operating systems, with high compatibility. This format file can contain electronic information such as hypertext links, sounds and dynamic images, and has a high degree of integration, security and reliability.
About Adobe PDF Editor/Reader
There are several versions of Adobe Acrobat software, such as Acrobat Standard DC, Acrobat Pro DC, and Acrobat Reader DC.
- Acrobat Standard DC
Acrobat Standard DC is designed for personal use. So, as an individual, you can purchase this version to create and manage PDFs. Adobe Acrobat Standard provides basic PDF functionality, allowing you to view, create, edit, sign and convert PDF files. Monthly renewal $12.99/month.
- Acrobat Pro DC
Acrobat Pro DC is suitable for professional or commercial use. You can use the professional version to create, edit, sign and convert PDF files. It also includes other features such as optimizing PDFs, adding Bates numbering, creating technical PDFs in Autodesk AutoCAD or Visio, and adding audio or objects to PDF files. Monthly renewal $14.99/month.
- Acrobat Reader DC
Acrobat Reader DC is a free and professional PDF reader for viewing, printing, signing and annotating PDFs. This PDF reader software is able to open and interact with all types of PDF files. Now, the software is connected to Adobe Document Cloud, so you can sync to other mobile devices to view and work with PDF files. In addition, Acrobat Reader DC is divided into desktop version and mobile version.
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool 
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version! After understanding Adobe and PDF editor, the following will introduce four commonly used PDF creation methods.
If you have installed Adobe Acrobat Pro DC software, it is very simple to use this software to create PDF.
The specific operation steps are as follows:
① Open the Adobe Acrobat Pro DC software, click (Tools), and select the (Create PDF) function.
② After opening the Create PDF interface, you can choose to create a PDF from a single file, multiple files, scanner, web page, clipboard, etc., and click (Create) after selecting.
The most commonly used document processing software are Word, Excel, and PowerPoint. In these document processing software, you can directly save the document as a PDF, which is also the easiest way to create a PDF. Taking the most commonly used Microsoft Word as an example, you can quickly save it in PDF format after editing the content of the document.
The specific operation steps are as follows:
① After you finish editing the document in Microsoft Word software, please click (File) > (Save As).
② In the opened “Save As” window, please select the save type (PDF (*.pdf)) and click (Save), which completes the conversion from Word to PDF.
In fact, Microsoft has provided us with a built-in PDF conversion tool on the Windows 10 operating system—Microsoft Print to PDF printer, which allows you to convert any printable document into a PDF file. Whether it is a document or a picture, you can create PDF with the Microsoft Print to PDF virtual printer. If you are using a Mac computer, you can select “Print” in the preview program to save it as a PDF. The following will take the photo application on Windows as an example to describe the specific steps to create a PDF.
The specific operation steps are as follows:
① Right-click the picture, and select Open in “Photos” in the Open with.
② After the picture is opened, please click the (Print) button in the upper right corner or press (Ctrl + P) on the keyboard at the same time to open the print dialog box.
③ The print window will appear on the screen with various printing options. Under Printer Options, select the (Microsoft Print to PDF) option and click the (Print) button to continue. A new pop-up window will appear on the screen, then name the PDF file and choose a location to save the file, and finally click (Save).
The last commonly used PDF creation method is to save various paper documents as electronic documents in PDF format through a scanner. In the process of project declaration, visa application, data preservation, etc., it is often necessary to scan the paper version into a PDF file. Saving files to your computer by scanning is also a common backup method. Before you start creating PDFs, you need to prepare a scanner or printer with scanning capabilities and connect it to your computer.
The specific operation steps are as follows:
① First of all, you need to place the paper documents in the scanner, and they must be placed neatly and not skewed.
② Install and open the Adobe Acrobat DC software, click (File) > (Create) > (Create PDF from Scanner). You can then configure the scan settings or use the default settings. After confirming the settings, click (Scan) to enter the scanning state, and wait for the scanning progress to complete. After the file scanning is completed, the software will display a file preview interface. If the scanning effect is not good, you can re-scan. Finally, click (File) > (Save) to save the scanned paper file to the computer.
After creating a PDF file through the above methods, you may need to edit the PDF file, but because PDF is not easy to edit, you can only edit it with PDF editing software. The following will introduce two practical PDF editing software, which can help you edit PDF files easily and quickly.
The following will also introduce you a very simple and easy-to-use PDF editing software——Renee PDF Aide . The software has a simple operation interface and rich functions, providing functions such as PDF editing, encryption, decryption and format conversion. In terms of PDF editing functions, the software provides functions such as splitting, merging, rotating, and watermarking, but it cannot directly edit text in PDFs. In addition, it also provides advanced functions of OCR text recognition to help you quickly extract content from PDF scans or images. You can add multiple PDF files with one click, and the software supports batch conversion and editing of PDF files. Its conversion rate is up to 80 pages/minute, which can quickly increase your productivity. Compared with other PDF editing software, its operation will be easier, and a free trial version is available.
Supported operating systems: Windows 10/8.1/8/7/Vista/XP/2000 (32-bit and 64-bit versions).
Functional Overview:
- PDF file conversion, you can convert it to Word, Excel, PowerPoint, EPUB, Text, HTML, Image and other formats, and supports batch conversion.
- Various PDF editing functions, such as splitting, merging, rotating, adding watermark, etc.
- Provide image scanning special technology OCR, which can convert PDF scans and pictures into editable text format.
- Repair damaged or unopenable PDF files.
- It can optimize and compress PDFs of large files, and shorten the time to open PDF files.
- Encryption/decryption function, through password protection to improve the security of PDF, or to crack the encryption password of PDF files.
- Support converting pictures to PDF (support BMP/PNG/JPG/GIF/TIFF).
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version! Adobe Acrobat DC is an electronic word processing software developed by Adobe Corporation that can be used to create, edit, export, organize, share or sign PDFs. This software is a complete PDF solution, which can provide very comprehensive PDF editing functions, and can be said to be the best PDF editor at present. In addition, Adobe Acrobat DC has an OCR function that enables users to extract and edit data from scanned paper documents. Note that it’s not free and costs a lot more than other software. Although this software can provide you with the most comprehensive PDF editing functions, we still need to consider the price when choosing PDF editing software, especially in the case of personal or small business use.
Supported Operating Systems: The Standard Edition works on Windows-based devices, while the Professional Edition is compatible with both Windows and Mac devices.
Functional Overview:
- Characters, pictures and graphics can be deleted and inserted in the PDF body.
- You can merge, split, rotate, replace, rearrange PDF pages.
- Comments can be added. There are many types of annotations, and you can overlay text, draw shapes, and more.
- Convert PDF format, you can convert PDF to Word, Excel, PowerPoint, JPG and other formats.
- Convert Microsoft Office documents, web pages, images to PDF.
- Share and sign PDFs simply and securely.
- Convert existing forms to fillable PDF forms that recipients can fill out.
- You can set/unlock the password and permissions of PDF files.
When dealing with multiple PDF files, in order to improve work efficiency, you need to learn how to use PDF editing software for quick editing. The following will take Renee PDF Aide as an example to describe the most commonly used PDF editing operations.
If you want to edit the text or picture content in the PDF document, you can use Renee PDF Aide to convert it into an editable document format (such as Word/Excel) for editing and modification. In Word or Excel documents, you can use various editing tools to edit and modify the content. After modification, you can click (File) > (Save As), select (PDF) as the save type, and save it as PDF again.
The specific operation steps are as follows:
① After Renee PDF Aide is installed, open it. Select (Convert PDF).
② Select the document format to be converted in the upper menu bar, you can choose Word, Excel, PowerPoint or Text and other formats. Then, choose where to save the output document.
③ Click the (Add File) button to import the PDF file to be converted. In addition, the software supports batch conversion, and you can import multiple files at the same time. After the file is successfully added, the information of the file to be converted will be displayed in the conversion list, and the page for file conversion can be set in the click (select page) list.
Kind tips If you need to convert the scanned PDF to text format, you can choose (Enable OCR). The software provides three text recognition modes:
- A: Recognize text in pictures or PDF scans: This option defaults that the text on the PDF page is on the picture/scanned image, and the program will directly use the OCR function to recognize the text on the file, and then convert the output (selecting the corresponding language will have a better effect).
- B: Identify built-in fonts (avoid garbled characters): This option defaults to using embedded fonts for the text on the PDF page, and the program will convert these fonts into images, then use the OCR function to recognize the text of the file, and then convert the output (selecting the corresponding language will have a better effect).
- A+B (slower): The program automatically recognizes whether the font in the file is a picture or a PDF embedded font, and then converts and outputs it. But the recognition is time-consuming, and the conversion time will be longer.
④ Finally, click the (Convert) button to convert. When the prompt conversion is over, the software will display the total number of converted files and the number of successfully converted files. At this time, the PDF has been successfully converted into Word / Excel and other documents.
To split a PDF file is to split a multi-page PDF into multiple small PDF files according to requirements; or to remove redundant pages and keep only specified pages. If your PDF file is too large or has unwanted content, you can split it. With Renee PDF Aide Converter software, you don’t need to convert it to other editable file formats and then split it.
Split mode:
- Split into multiple smaller files.
- Keep specified pages (remove unneeded ones).
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset).
② Click (Split) > (Add File) to import the PDF file.
③ Then, select one of the split modes. There are two split modes: split into multiple smaller files, retain specified pages (remove unnecessary).
④ Finally, click (Convert) to export the file.
Merge PDF files, as the name suggests, is to merge multiple PDF files into one PDF. Before merging, you can choose to specify pages to merge or merge all files directly.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Merge) > (Add File) to import the PDF file.
② In the drop-down box on the right of “Pages to Merge”, select (All) or (Use Generator). After one click (using the builder), you can manually select the pages to merge, or use the various options that the software provides to quickly select pages.
③ Finally, click (Convert) to export the file.
If the display angle of the PDF file is not correct, you can also adjust the display angle of the PDF file through this software. The angle options are 90, 180, and 270.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Rotate) > (Add File) to import the PDF file.
② Select the angle to be rotated in “Angle of rotation (clockwise)”.
③ Finally, click (Convert) to export the file.
In order to prevent PDF files from being stolen and used by others and protect the ownership of the files, personal watermarks can be added to the PDF. In Renee PDF Aide, you can add foreground watermark/background watermark to PDF files. Watermarks can choose images and PDF files.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Watermark) > (Add File) to import the PDF file.
② You can choose (Add watermark (cover surface)) or (Add background), and then choose (Watermark file) and (Location information).
③ Finally click (convert).
The “Image to PDF” function in the software refers to the conversion of multiple or single images into multiple or one PDF files.
The specific operation steps are as follows:
① Open Renee PDF Aide, click (PDF Toolset) > (Add File), and add the image to be converted. The image formats supported by the software are: BMP, PNG, JPG, GIF and TIFF.
② Click (Image to PDF), please choose “Merge into one file” or “One image per PDF file”.
Description of image conversion settings:
- Merge into one file: Generate all added pictures into one PDF file, and one page of PDF will be generated for one picture.
- One image and one PDF file: generate PDF files for all the added images, and generate a PDF file for each image.
③ After completing the output settings, click (Convert) to export.
Sometimes when you encounter a large PDF file, it will take a relatively long time to open the file. To save time, you can use the “Optimize” function to compress large PDF files so that they can be opened quickly.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Optimize) > (Add File) to import the PDF file.
② Select optimization options:
- Online page loading speed (linearize): This option is suitable for PDF files to be uploaded to the website. After optimization, the PDF file loading will be smoother.
- Compress Images: Compress images in PDF files.
- Compress data stream: Compress PDF file data stream. (PDF file capacity becomes smaller)
③ Finally click (convert).
In the encrypted PDF file option, you can add password protection to the file to ensure that it will not be directly opened and modified by a third party. In addition, you can also set the relevant editing and printing permissions of the encrypted PDF file, such as whether to allow printing, modification, extraction of text and images, comments, form filling and signature. If you forget the password of the PDF file, you can also quickly decrypt it by selecting the “Decrypt PDF file” option.
Steps to encrypt PDF:
① After opening the software, click (PDF Toolset) > (Encryption & Decryption) > (Add File) to import the PDF file.
② Select (encrypt PDF file). Then please enter the encryption password and set the editing and printing permissions of the file.
③ Finally click (Convert) to export PDF.
Steps to decrypt PDF:
① Select (Decrypt PDF file).
② Click (Modify), and enter a possible password in the pop-up window. NOTE: Please keep one password per line.
③ Finally, click (Convert) to export PDF.
Come and download the free version of Renee PDF Aide, and try to convert or edit PDF files!
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