How To Edit PDFs in Preview on Mac?

I. What is Preview ?

Preview is an image viewer and PDF reader for Mac OS. Like the Mac operating system, it was derived from NeXT’s OpenStep operating system. The preview application has some simple editing functions, such as cropping, rotating, adding text/signature/remarks, etc. It can also convert file formats, and can output to formats such as HEIC, JPEG-2000, JPEG, OpenEXR, PDF, PNG, and TIFF .

Learn about Preview application, below we will share how to edit PDF files with the “Preview” application, please continue reading.

II. How to use Mac to preview and edit PDF files

1. Add text and crop PDF

Open a PDF file in Preview. Click on the upper right corner (Show Markup Toolbar), and various editing tools will be displayed. Click the (T) icon to add text; click the (rectangular selection) icon to frame the content of the PDF, and then click the (Crop) button to cut the PDF, then the framed content will be cut and retained, and the selected content The content outside the . is not actually removed, but is hidden in Preview, and you may be able to view it with other applications.

2. Sketch and add shapes

Click the (Sketch) button, you can draw freely on the page of the PDF file, add any shape or text, and it also has an automatic correction function, which can correct straight lines, circles, boxes, five-pointed stars, etc. Of course, you can also choose to keep the original pattern without correction. Click the (Shape) button to add straight lines, arrows, boxes, circles, five-pointed stars and other shapes on the PDF file page. Both functions can be used to mark the important content of PDF.

3. Add signature and notes

Click the (Signature) button to add a signature to the PDF file. There are three signature methods, you can sign on the touchpad, sign on a white paper and import it through the camera, sign on the iPhone device and sync to the “Preview”, Finally click (Finish).

Click the (Remarks) button, and a yellow sticky note will pop up, where you can enter text to add notes, and click the area outside the sticky note to shrink the sticky note and move the position of the sticky note. If you want to view the notes added in the PDF, you can click the icon in the upper left corner (select sidebar display) and check (Key Points and Notes).

4. Convert PDF format and encrypt

After editing the PDF file, click (File) > (Export), select the desired file format in the pop-up window, and support exporting to HEIC, JPEG-2000, JPEG, OpenEXR, PDF, PNG, and TIFF. If you need to encrypt the file, check the (Encryption) option under the “Quartz Filter” to set a password, and finally click the (Save) button to convert or save the PDF file.

The above is the method of using Mac to preview and edit PDF files, which is very practical. If you are a Windows user, you can check the content of the next part. The following will introduce a very practical PDF editing and conversion tool. Let’s take a look together.

III. PDF editing and conversion tool for Windows: Renee PDF Aide

1. What is Renee PDF Aide?

Rene.E Laboratory ™PDF convert , is a multifunctional tool software that integrates PDF file editing and format conversion. The interface of this software is simple and versatile, and it is equipped with practical PDF editing functions, such as repairing damaged files, optimizing the loading time of large files, splitting orMerge PDF files , adjust the display angle of the PDF file,encryption /Decrypt PDF files, add multi-form watermarks to PDF files, convert images to PDF, etc. In addition, the software also has the PDF format conversion function, which can convert PDF files into common format files such as Word/Excel/PowerPoint/Image/HTML/TXT, and supports quick conversion of the entire PDF document or specified pages within the document into For other formats, the conversion speed can be as high as 80 pages per minute.

In addition, Renee PDF Aide integrates advanced OCR (Optical Character Recognition) technology and provides OCR language packages such as English/French/German/Italian/Spanish/Portuguese/Chinese/Korean/Japanese. In OCR mode, select the corresponding recognition language, which can greatly improve the accuracy of character recognition when converting scanned documents or pictures.

2. How to edit and convert PDF files with Renee PDF Aide?

Renee PDF Aide has two functions, one is to meet the basic editing operations on PDF files; the other is The function is to convert PDF files into other commonly used file formats (such as Word/ Excel/ PowerPoint/ Image/ HTML/ TXT, etc.), the following are the specific operation steps.

Step 1: Download and install Renee PDF Aide, then open the software. Click to enter (PDF toolset).

Step 2: In the function menu bar at the top, you can choose any function to perform personalized editing operations on PDF files, such as repair, optimization, split, merge, rotate, encrypt/decrypt, watermark, and convert image to PDF. In addition, you can edit PDF files in batches, which is convenient and fast.

Step 3: After the editing operation is completed, click the right (convert) button to export the file.

Step 1: Download and install Renee PDF Aide, run the software, select the (Convert PDF) option.

Step 2: After entering the format conversion page, you can choose common file formats such as Word/ Excel/ PowerPoint/ Image/ HTML/ TXT according to your personal needs. Then click the (Add File) button to import the file to be converted into the software. Then, you can check the (Enable OCR) option to improve the accuracy of character recognition during format conversion.

Step 3: After importing the file, you can also set the converted page in the (Select Page) column, which supports converting all pages or specific pages. Select the save location of the file in (Output Settings), and then click the (Convert) button on the right to convert the PDF format into other commonly used file formats, which is very convenient and quick.