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12 July 2023  Amanda J. Brook  Senior Product Manager
 

Summary
Discover the top PDF editing software for Windows 10 to streamline your business transactions. Learn how to convert and edit PDF files with ease.



I. About PDF editing

how to edit pdf in windows 10
PDF (Portable Document Format) is a file format and one of the most commonly used file types today. The file format was created to make PDF documents available to everyone from any application, and to view and print them on any computer. PDF files are usually only used as read-only files, and it cannot be modified at will. In daily life and work, we sometimes need to modify some PDF files, but due to the characteristics of PDF files, editing it will be more complicated than other file formats. In the choice of PDF editing software, you can choose professional PDF editing software (such as Adobe Acrobat) or PDF editing and conversion tools (such as Renee PDF Aide ). With these two types of PDF editing software, you can quickly modify and edit text, pictures and other information in PDF files.
Notes on editing PDFs:
Before starting to edit PDF, you need to know which PDF files can be edited and what aspects you need to pay attention to when editing. Know these things before you start using PDF editing tools.
● To edit PDF documents, you need to download professional PDF editing software.
● The PDF file to be edited is password-protected, so you cannot open, edit or print it. You need to obtain a password from the creator of the PDF file and remove the protection before editing the PDF.
● If the PDF is created from a scanner or an imaged PDF text, then the PDF editing software must also have the OCR function.
● When editing a PDF, the page layout may change, so you need to pay attention to this problem when editing.
● After editing the PDF, please remember to click the save button as you do with Word or Excel.
Many times people edit the content in the Word document and then save it as a PDF format. If you are not the creator of the file, you cannot modify the PDF by modifying the source document. In order to solve this problem, several PDF editing software and editing methods will be introduced below.

II. Introduction to PDF file editing software

1. Renee PDF Aide

The following will also introduce you a very simple and easy-to-use PDF editing software——Renee PDF Aide . This software is the best alternative to Adobe Acrobat, it can edit, encrypt, decrypt and convert PDF files. The software has a simple interface and rich functions, and supports conversion of multiple file formats. You can add multiple PDF files with one click, and this software supports batch conversion and editing of multiple PDF files. Its conversion rate is up to 80 pages/minute, which can quickly increase your productivity.
Supported Operating Systems: Windows 10/8.1/8/7/Vista/XP/2000 (32-bit and 64-bit versions).
PDF editing
Functional Overview:

● PDF file conversion, you can convert it to Word, Excel, PowerPoint, EPUB, Text, HTML, Image and other formats, and supports batch conversion.

● Various PDF editing functions, such as splitting, merging, rotating, adding watermark, etc.

● Provide image scanning technology OCR, which can convert PDF scans and pictures into editable text format.

● Can repair damaged or unopenable PDF files.

● It can optimize and compress the PDF of large files and shorten the time of opening PDF files.

● Encryption/decryption function. Increase the security of PDFs by password protecting them, or crack password-protected PDF files.

● Support image conversion to PDF (support BMP / PNG / JPG / GIF / TIFF).

Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool

Easy to use Friendly to computer beginners

Multifunctional Encrypt/decrypt/split/merge/add watermark

Safe Protect PDF with AES256 algorithms

Quick Edit/convert dozens of PDF files in batch

Compatible Convert PDF to Excel/PowerPoint/Text, etc.

Easy Use with simple steps

Functional Encrypt/decrypt/split/merge/watermark

Safe Protect PDF with AES256 algorithms

Free TrialFree TrialNow 800 people have obtained the free version!
advantage:
● Free trial.

● PDF editing features are diverse.

● It can encrypt/decrypt PDF files.

● It has OCR technology that allows you to extract text from scanned PDFs.

● Its simple design provides a good operating experience for both beginners and professionals.

● Simple operation and easy to use.

shortcoming:
● Mac OS is not supported.

2. Adobe Acrobat DC

Adobe Acrobat DC It is an electronic word processing software developed by Adobe that can be used to create, edit, export, organize, share or sign PDFs. In addition, the software has an OCR function that enables users to extract and edit data from scanned paper documents. Depending on the version you use, you can edit PDF documents on any device, even an iPad. The best PDF editor out there is Adobe Acrobat Pro DC, but it’s not free and costs a lot more than other software. Adobe Acrobat Pro DC is a good choice if you need to edit and create PDF professionally and comprehensively. Although this software can provide you with the most complete PDF editing functions, we still need to consider the price when choosing PDF editing software, especially for personal or small business use.
Supported Operating Systems: The standard version is available on Windows-based devices, while the professional version is compatible with both Windows and Mac devices.
PDF editing software
Functional Overview:

● It is possible to delete and insert characters, pictures and graphics in the PDF text.

● Can merge, split, rotate, replace, rearrange PDF pages.

● Comments can be added. There are many types of annotations, and you can overlay text, draw shapes, and more.

● Convert PDF format, you can convert PDF to Word, Excel, PowerPoint, JPG and other formats.

● Convert Microsoft Office documents, web pages, and pictures to PDF.

● Share and sign PDFs easily and securely.

● Convert existing forms to fillable PDF forms that recipients can fill out.

● Can set/unlock the password and permissions of PDF files.

advantage:
● PDF editing functions are complete and the editing speed is fast.

● Easy to use and has a friendly user interface.

● OCR technology can be used to recognize PDF scans and images.

shortcoming:
● Compared with other PDF editing software, the price is high.

● May not be suitable for individuals and small businesses due to high cost.

3. Foxit Advanced PDF Editor

Foxit PhantomPDF It is a full-featured PDF editing software that can meet the various needs of enterprises and individual users. This software can create, edit, annotate, share, secure and sign PDF files and forms. In addition to editing functions, FoxitPDF also provides format conversion functions, you can convert various files to PDF, and of course you can convert PDF to Word, Excel or other popular document formats. The operation interface of this software is simple, and users can easily use it to perform various PDF editing operations.
Supported Operating Systems: Windows, Mac.
PDF editing tool
Functional Overview:

● Can create blank PDF documents in the software.

● Edit PDF document function. You can edit text fonts, insert pictures, find or replace text, and more.

● OCR text recognition to create selectable, editable and searchable documents.

● PDF page management function. You can merge, split and manage PDF pages.

● Quickly sign documents with handwritten signatures.

● PDF format conversion function.

● PDF documents can be tracked and shared.

advantage:
● Provide customers with a 14-day trial period.

● OCR text recognition function can convert paper documents into editable electronic documents.

● More than 40 languages can be translated.

shortcoming:
● The free trial version has limited functionality.

● This OCR technology cannot handle more complex documents.

Comparison of three editing software:
Renee PDF AideAdobe Acrobat DCFoxit PhantomPDF
compatibilityWindowsWindows, MacWindows, Mac
pricefree trialAcrobat Standard DC: $155.88/year
Acrobat Pro DC: $179.88/year		¥240/year or ¥20/month
conversion speed80 pages/minConvert 100 pages in over 2 minutesConvert 100 pages in over 2 minutes
easy to use√√√
OCR function√√√
safety√√√
output formatWord, Excel, PPT, EPUB, TXT, HTML, JPG, PNG, TIFFWord, Excel, PowerPoint, JPG, PNG, TIFF, RTFWord, Excel, PowerPoint, Text, Image, HTML
edit functionConvert, split, merge, delete, rotate and add watermark, etc.Add, delete and modify PDF text and images, PDF page management, etc.Add, delete and modify PDF text and images, PDF page management, etc.
Summarize
To sum up, Renee PDF Aide is the best free PDF editor for Windows 10 if you use it personally. In Renee PDF Aide, its built-in tool set allows you to edit and convert PDF documents easily.
The easiest way to edit a PDF is to edit it after converting it to a format such as Word or Excel. In a Word document, you can modify pictures, text, tables or comments at will. After editing, you can still convert it to PDF format. If you don’t need to edit the text content of PDF, just simply merge or add watermark, then Renee PDF Aide can also meet these needs.

III. How to convert PDF to Word or Excel format

In Renee PDF Aide, it is very simple to convert PDF files to Word or Excel format.
The specific operation steps are as follows:
① After installing Renee PDF Aide, open it.
② Select “Convert PDF”.
Convert PDF
③ Click “Word / Excel”, and then select the save location of the target document.
Click Word
④ Click the “Add File” button to add the PDF file to be converted. After the file is added successfully, the information of the file to be converted will be displayed in the conversion list, and the page for file conversion can be selected by clicking the “Select Page” list.
add files
⑤ Finally, click the “Convert” button to convert. When the prompt conversion is over, the software will display the total number of converted files and the number of successfully converted files. At this time, the PDF file has been successfully converted into a Word file. After successfully converting the PDF to a Word document, you can modify or edit it.
Kind tips If you convert the PDF and find it is a picture, it means the document is a scan. Then you can also recognize and convert to text format through the OCR function of Renee PDF Aide.

The specific operation steps are as follows:

① After installing the software, click “PDF Converter” to add the files to be converted.
Enable OCR
② Check “Enable OCR” > “A: Recognize text in images or scanned PDFs”.

③ Select the file format to be converted, for example, click “Word”; finally, click “Convert”.

IV. How to edit PDF files

In addition to converting PDF to Word format and then editing and modifying, you can also edit PDF files by splitting, merging, and extracting individual pages through Renee PDF Aide. The software has various functions and can realize your different editing needs. The following will introduce some common editing, optimization or repair operations one by one.
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool

Easy to use Friendly to computer beginners

Multifunctional Encrypt/decrypt/split/merge/add watermark

Safe Protect PDF with AES256 algorithms

Quick Edit/convert dozens of PDF files in batch

Compatible Convert PDF to Excel/PowerPoint/Text, etc.

Easy Use with simple steps

Functional Encrypt/decrypt/split/merge/watermark

Safe Protect PDF with AES256 algorithms

Free TrialFree TrialNow 800 people have obtained the free version!

1. Split PDF files

Splitting a PDF file is to split a multi-page PDF into multiple small PDF files according to requirements; or to remove redundant pages and only split out specified pages.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset”.
PDF toolset
② Click “Split” > “Add File” to import the PDF file.
Split PDF
③ Then, select one of the split modes. There are two split modes: split into multiple smaller files, retain specified pages (remove unnecessary).
④ Finally, click “Convert” to export the file.

2. Merge PDF files

Merge PDF files, as the name suggests, is to merge multiple PDF files into one PDF. Before merging, you can choose to specify pages to be merged or to merge all pages directly.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset” > “Merge” > “Add File” to import the PDF file.
Merge PDFs
② In the drop-down box on the right of “Pages to Merge”, select “All” or “Use Generator”. After clicking “Use Generator”, you can manually select the pages to merge, or use the various automatic merge options provided by the software.
use generator
③ Finally, click “Convert” to export the file.

3. Rotate PDF files

If you find that the angle is incorrect after opening the PDF file, you can also adjust it through this software. Adjust the display angle of the PDF file, the angle options are 90, 180, 270.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset” > “Rotate” > “Add File” to import the PDF file.
Rotate PDF
② Select the angle to be rotated in “Angle of Rotation (Clockwise)” or “Quick Select Angle”.
③ Finally, click “Convert” to export the file.

4. Add watermark to PDF

In order to protect the PDF file from being stolen and used by others, and to protect the ownership of the file, you can add a personal watermark to the PDF. In Renee PDF Aide, you can add foreground watermark or background watermark to PDF files. The watermark can choose images and PDF files.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset” > “Watermark” to import the PDF file. .
Add watermark to PDF
② You can choose “Add watermark (cover surface)” and “Add background”.
③ Finally, click “Convert”.

5. Repair abnormal PDF files

Improper handling can most likely lead to various issues with PDF files such as failing to open or being corrupted. The “Repair” function of Renee PDF Aide is mainly aimed at the above two problems, helping you to fix them quickly.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset” > “Repair” > “Add File” to import the PDF file.
repair PDF
② Select the recovery mode, “Mode 1″ or “Mode 2″.
● Mode 1: Provide high-efficiency damage repair, suitable for customers who require fast repair.
● Mode 2: Repair files more accurately and deeply, and the repair time will be longer.
③ Click “Convert” to export the repaired file.

6. Optimize PDF files

Sometimes when you encounter a large PDF file, it will take a relatively long time to open the file. To save time, you can use the “Optimize” function to compress large PDF files so that they can be opened quickly.
The specific operation steps are as follows:
① After opening the software, click “PDF Toolset” > “Optimize” > “Add File” to import the PDF file.
Optimize PDF
② Select optimization options:
● Online page loading speed (linearize): This optimization option is suitable for webpage PDFs, and the loading will be smoother after optimization.
● Compress images: Compress images in PDF files.
● Compress data stream: compress pdf file data stream. (PDF file capacity becomes smaller)
③ Finally, click “Convert”.

7. Encrypt/decrypt PDF files

In the encrypted PDF file option, you can add password protection to the file to ensure that it will not be directly opened and modified by a third party. In Renee PDF Aide, you can set the relevant editing and printing permissions of the encrypted PDF file, such as whether to allow printing, modification, text and image extraction, annotation, form filling and signature. If you forget the password of the PDF file, you can quickly decrypt it by clicking the “Decrypt PDF” option.
Steps to encrypt PDF:
① After opening the software, click “PDF Toolset” > “Encryption & Decryption” > “Add File” to import the PDF file.
② Select “Encrypt PDF File”. Then please enter the encryption password and set the editing and printing permissions of the file.
Encrypt PDF
③ Finally click “Convert” to export PDF.
Steps to decrypt PDF:
① Select “Decrypt PDF File”.
② Enter a possible password.
Decrypt PDF
③ Finally, click “Convert” to export the PDF.