How to Extract Text from PDFs?

I. How to extract text from PDF files? - Using Renee PDF Aide

As we all know, if you don’t use a special PDF editing tool, the content of the PDF file cannot be directly extracted. Therefore, people usually want to use free online tools to achieve the purpose of extracting text, but this method will not only fail to extract content smoothly due to poor network environment or too large files, but also may cause unpredictable security risks, such as data breach.

So it is very important to choose a professional, safe, and easy-to-operate PDF editing tool. Don’t worry, the editor recommends this PDF conversion tool——Renee PDF Aide , which can not only help you extract the desired text content from PDF files easily, but also perform simple editing operations on PDF files. It is very suitable for users with related needs. Next, I will introduce the functions of this software and the specific operation steps of extracting PDF text in detail.

What is Renee PDF Aide?

Renee PDF Aide It is a multi-functional tool software that integrates PDF file editing and format conversion. The software integrates advanced OCR (Optical Character Recognition) technology, which can convert scanned PDF files into common format files such as Word/Excel/PowerPoint/Image/HTML/TXT, and you can choose to convert the entire PDF document or PDF document The specified page can be quickly converted into other formats, and the conversion speed can be as high as 80 pages per minute. The software is easy to operate and has various functions. It can not only optimize and edit specific pages of PDF format files, such as repairing damaged files, optimizing the loading time of large files, splitting multi-page files, and combining multiple specified pages into one PDF file. , adjust the display angle of the file, etc., you can also encrypt/decrypt PDF files, add multi-form watermarks to exclusive files, etc.

In addition, Renee PDF Aide also supports the conversion of English/French/German/Italian/Spanish/Portuguese/Chinese/Korean/Japanese and other languages. In OCR mode, selecting the corresponding recognition language can greatly improve the accuracy of character recognition , The conversion efficiency is extremely high, even computer beginners can easily handle it.

II. How to use Renee PDF Aide to extract text from PDF files?

Renee PDF Aide has two functions, one is to perform basic editing operations on PDF files; the other is to The function is to convert PDF format files into other commonly used format files. Let’s take a look at how to use Renee PDF Aide’s format conversion function to extract text from PDF files.

In the format conversion function of Renee PDF Aide, there are four different format files that can meet your needs for text extraction, so the editor will teach you how to extract text from PDF files from four aspects.

Convert PDF files to Word files with extractable text

Word is a word processor application program of Microsoft Corporation, and the file extensions created by this program are “.doc” and “.docx”. As the core program of the Office suite, Word files are often used by users to edit documents, because files in this format can support many different text forms, such as pictures, charts, artistic words, mathematical formulas, etc., so compared to other commonly used file format (such as TXT format), if you convert a PDF file into a Word file, you can easily extract more forms of text content instead of a single text content.

Let’s take a look at the steps to use Renee PDF Aide to convert a PDF file into a Word file that can extract text:

Step 1: Download and install Renee PDF Aide, run the software, select the “Convert PDF” option.

Step 2: After entering the format conversion page, choose to convert the PDF file to a Word format file. Then import the PDF file that needs to extract text into Renee PDF Aide through the “Add File” button. Then, you can also choose to check the “Enable OCR” option, the purpose is to improve the text recognition rate during the format conversion process.

Instructions for enabling OCR technology:

In Renee PDF Aide, enabling OCR technology includes two functions. Right now

A. Recognize text in pictures or PDF scans. This option can recognize text in pictures or PDF scans, and the accuracy of text recognition can be further improved with the help of OCR technology.

B. Identify built-in fonts (to avoid garbled characters). This option is applicable to the situation where there are built-in fonts in the PDF source file, which can avoid garbled characters after the format conversion is completed.

Step 3: After the settings are complete, click the “Convert” button on the right to start executing the command to convert the PDF format file into a Word format file, which is very convenient and quick. Wait for the conversion to complete, and then you can find the converted Word file at the preset location and extract the required text content.

Convert PDF files to Excel files with extractable text

Excel is a spreadsheet file of the Microsoft Excel application, and its extensions are “.xls” and “.xlsx”. A prominent feature of this format file is the use of tables to manage data content, enabling users to more conveniently and quickly create tables and analyze data. Therefore, this file has excellent calculation and chart functions. If the PDF file you need to extract is mainly a table, you may wish to use Renee PDF Aide to convert the PDF file into an editable Excel file, and then perform the text extraction operation.

The specific operation steps are also very simple, the process is as follows:

Run Renee PDF Aide, select the “Convert PDF” option. After entering the format conversion page, choose to convert the PDF file to an Excel format file. Then click the “Add File” button to import the PDF file whose text content needs to be extracted into Renee PDF Aide. Then, you can also choose to tick the “Enable OCR” option. After the setting is complete, click the “Convert” button on the right to start the command to convert the PDF format file into an Excel format file. After the conversion is completed, you can find the converted Excel file at the preset location, and proceed to the next step of text extraction.

Convert PDF files to PowerPoint files with extractable text

PPT is a presentation software developed by Microsoft Corporation. The electronic files produced by using this software are called “presentations” or “slides”. The format suffixes are: ppt, pptx, so this file is often called “PPT file”. As a commonly used office format file, PPT files support adding a variety of media information, such as text, pictures, charts, animations, sounds, videos, hyperlinks, etc., so if you want to extract PDF files with a variety of content forms , you might as well convert the PDF file into an editable PowerPoint file, and then perform the corresponding text extraction operation.

It is not difficult to achieve this operation, the specific process is as follows:

Run Renee PDF Aide, select the “Convert PDF” option. After entering the format conversion page, choose to convert PDF files to PowerPoint files. Then import the PDF file that needs to extract text into Renee PDF Aide through the “Add File” button. Then, you can choose to check the “Enable OCR” option to improve the text recognition rate. After the settings are complete, click the “Convert” button on the right to start the command to convert the PDF format file into a PowerPoint format file. After the conversion is completed, you can find the converted PowerPoint file at the preset location, and proceed to the next step of text extraction.

Convert PDF files to Text files with extractable text

Text literally translates “text” in Chinese, and its suffix is “.txt”. This format is a text format attached to the operating system of Microsoft, which is mainly used to store text information (text information), so if you simply want to extract the text information in the PDF file, you may wish to directly convert the PDF file to TXT format It will be more convenient to extract the text from the file.

To convert a PDF file into a Text file that can extract text, the specific process is as follows:

Run Renee PDF Aide, select the “Convert PDF” option. After entering the format conversion page, choose to convert the PDF file to a Text format file. Then import the PDF file that needs to extract text into Renee PDF Aide through the “Add File” button. Then, you can choose to check the “Enable OCR” option to improve the text recognition rate. After the settings are complete, click the “Convert” button on the right to start executing the command to convert the PDF format file into a Text format file. After the conversion is completed, you can go to the preset location to find the converted Text file, and proceed to the next step of text extraction.

The above are the four ways to extract text from PDF files. If you only need to extract plain text information, you can choose to convert PDF to Text files first; for PDF files that are mainly in the form of charts, you can choose to convert PDF to Excel files; content For PDF files in various forms, you can choose to convert the PDF into a Word or PowerPoint file and then extract the text content.