Small Business File Encryption: Keep Your Data Safe
1 February 2024Amanda J. Brook Senior Product Manager
Summary Protect your enterprise's core data by encrypting important files and folders. This method is the most direct way to ensure security in today's society.
I. What are the main aspects involved in enterprise data encryption?
In the daily office of the enterprise, there are three main aspects that need data encryption: internal storage, information and mail transmission, and data take-out.
Internal storage encryption is focused on protecting internal data and information of the enterprise, as well as the information stored by employees themselves.
Encryption of mail transmission aims to prevent information leakage during the transmission of emails.
Data take-out protection involves safeguarding information on USB mobile hard disks and preventing malicious copying of local files.
The following will outline the specific methods for encrypting files in these three aspects.
II. Internal file encryption
Internal file encryption is widely used and can be carried out using software. Depending on the number of files, different software options can be chosen. For a large number of files, I recommend using Renee SecureSilo Encrypt. For a smaller number of files, Renee File Protector is a better choice. The following will explain how to encrypt internal files using these two methods.
(1) Use Renee SecureSilo for encryption
Using this software to encrypt files has the following benefits:
Easy to modify – users can create a new virtual disk on the computer, load it immediately when needed, and close it at any time when it is not needed, without leaving any traces of use. Moreover, unlike encrypted compressed files such as RAR/ZIP/7ZIP, modifying files in the Renee Secure Silo virtual disk does not require a long wait, and the modified or added files can be saved in less than a second.
Difficult to crack – due to the private format of the virtual disk and the use of advanced AES256 encryption technology. There is no universal cracking program available on the market.
Good stealth – disguise the virtual disk file as other files to avoid scanning. One-key closing function allows you to close all virtual disks and exit the program anytime, ensuring your private information remains undiscovered.
Renee SecureSilo – Encrypt Confidential Data
Encrypt files in seconds Encrypt files with virtual encrypted disk and whole process can be finished in 1 second.
User friendly Concise interface helps users master the software in short time.
Let me introduce how to use Renee SecureSilo to encrypt files.
1. Download and install Renee SecureSilo.
2. After the download is complete, open the software, and set a login password for the software in the pop-up interface.
3. Click on the encrypted file and select “Create Silo” to create a virtual disk.
4. After creating the virtual disk, set an open password for the virtual disk.
5. After the setting is complete, select the size range of the disk, then click “Next” and wait for the encryption to complete.
6. The user puts the files to be encrypted into the created virtual disk, and then closes the private disk to complete the locking.
7. If the user needs to delete the private disk, then open the software, select the private disk in the encrypted file interface, then click “Edit Silo“, then select “Delete“, select “Yes” in the pop-up prompt box, and then ” Enter the password” and that’s it.
For files larger than 4GB, format the virtual disk as NTFS by opening “This Computer”, selecting the virtual disk, right-clicking, selecting “Format”, and choosing NTFS in “File System”.
(2) Use Renee File Protector to encrypt
Renee File Protector is a popular professional file encryption software. It allows for quick file locking, especially when dealing with a small number of files. Here are the specific operation steps.
Renee File Protector - Overall Protection to Your Data
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
Compression transfer Support to compress and encrypt any files to secure the file transfer security.
Advanced self protection Provide self
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
2. Open the software, and set a login password for the software in the password setting interface.
3. After entering the software, click “Lock File “.
4. Then select the type of lock, you can choose files, folders and disks. (Here is an example of uploading a single file), and it will be locked automatically after the upload is completed.
5. If you need to unlock the file, just click “Unlock” on the locked interface.
III. Encryption of files sent by email
In the past, we commonly used exe files for encrypting and packaging files and sending emails. However, this method is now vulnerable to interception by servers. For secure email encryption, I suggest using Renee SecureSilo and Renee File Protector software. These software tools ensure safe transmission of encrypted files.
(1) General security level - Renee SecureSilo
Not easy to be intercepted by the system: Renee SecureSilo compresses and encrypts the content of the mail into a zip file, and the zip file is not easily intercepted by the system.
Easy to operate: The biggest advantage of using Renee SecureSilo to encrypt emails is that it is easy to operate. Users only need to set a password and save location to complete the encryption.
1. Download and install Renee SecureSilo.
Renee File Protector - Overall Protection to Your Data
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
Compression transfer Support to compress and encrypt any files to secure the file transfer security.
Advanced self protection Provide self
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
2. After the download is complete, open the software, and set a login password for the software in the pop-up interface.
3. After entering the software, click “Protect USB“, and then select “Protect Email Attachments“.
4. Then click “Add” and choose to add files or folders. (This article takes adding files as an example).
5. After selecting the file, click Next.
6. Set the zip path, set a password, and click Next.
7. Then click “Email Now” to open the mail application to send.
(2) Higher security level - Renee File Protector
Renee File Protector is a highly popular and professional file encryption software. It effectively encrypts emails and files in gfl format, providing a high level of security.
1. Download and install Renee File Protector.
Renee File Protector - Overall Protection to Your Data
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
Compression transfer Support to compress and encrypt any files to secure the file transfer security.
Advanced self protection Provide self
Easy to use Few clicks for whole folder encryption process.
Overall protection Users can hide, lock or get other protection to files in local disk or USB disk.
High Security Classified encryption method prevents data from leakage.
3. After entering the software, click “Encrypt File “.
4. Then select “Add File” or “Add Folders” according to your actual needs (this article takes adding a file as an example).
5. Then click Encrypt to gfl format.
6. Then select the save path of the gfl file.
7. Set a password for the gfl file, and then you can send the file as an attachment with the email.
The disadvantage of using this software to encrypt emails is that the recipient also needs to download a Renee File Protector to decrypt them. Let me introduce the specific operation method of this software.
IV. Data takeaway - file encryption of mobile hard disk
The data take-out is mainly done using a mobile hard disk. This section focuses on encrypting the mobile hard disk, using the Renee SecureSilo as previously mentioned.
1. Download and install Renee SecureSilo.
Renee SecureSilo – Encrypt Confidential Data
Encrypt files in seconds Encrypt files with virtual encrypted disk and whole process can be finished in 1 second.
User friendly Concise interface helps users master the software in short time.
2. After the download is complete, open the software, and set a login password for the software in the pop-up interface.
3. After the setting is completed, enter the software, click “Protect USB“, and then select “Protect USB & External Drive“.
4. Then create a private disk in the mobile storage device by selecting “Create a new portable Silo in my USB Drive“
5. Then set the “silo name“, “Select USB Drive” and “password” of the new private disk.
6. Then select the size of the private disk.
7. Then click OK, and put the data files that need to be taken out into the private disk for encryption protection.
V. Use Renee USB Block to solve the problem of unauthorized access to mobile devices and prevent files from being maliciously copied
To prevent mobile devices from maliciously copying computer files, it is recommended to use Renee USB Block to solve it.
Hot Topic - ADsRenee USB Block – Safe and Effective Solution to Protecting USB Port
Easily use Simple operations fit green hands and professionals.
Prevent from privacy leak Unauthorized external devices cannot run or obtain any information in PC.
Control and lock Users can lock devices, websites, applications and USB ports.
Monitor and logs Users can select the target directory to monitor and generate the history.
Self protection Lock itself if users enter the wrong passwords 5 times. Notification will be sent once wrong password entered over 5 times and password change. Password is also necessary when uninstalling.
Easily use Simple operations fit green hands and professionals.
Prevent from privacy leak Unauthorized external devices cannot run or obtain any information in PC.
Monitor and logs Monitor target directory and generate the history.
2. After the download is complete, set a login password for the software.
3. After entering the software, select “USB & Disc Lock”, cancel all prohibited permissions, and display “Allow to use USB disk” on the interface.
4. In order to prevent files from being copied illegally, we need to check “Do not open the Trusted Devices automatically“, and then add the device. You can also add some trusted devices in “White-list“.
