How To Type on A PDF: Easy Tricks
24 July 2023 Senior Product Manager
Summary
Learn how to type on PDF with professional PDF editing tools or conversion software. Discover various methods to edit this commonly used document format.
Table of contents
The PDF (Portable Document Format) file developed by Adobe is one of the most commonly used file types. Compared to other file formats, PDF files are mainly used for viewing rather than editing. In daily life and work, PDF files are usually only used as read-only files, and they cannot be modified at will. We sometimes need to modify some PDF files, but due to the characteristics of PDF files, editing it will be more complicated than other file formats. In the choice of PDF editing software, you can choose professional PDF editing software (such as Adobe Acrobat) or PDF editing and conversion tools (such as Renee PDF Aide ). With these two types of PDF editing software, you can quickly modify and edit text, pictures and other information in PDF files.
Features:
- It is not easy to edit. To edit PDF documents, you need to download professional PDF editing software.
- reliability, PDF files are ideal for file sharing and transfer. During the file sharing process, the pictures, graphics or text in the document can be displayed completely correctly and will not be changed.
- High quality, image quality imported to PDF is unchanged. This also ensures high-quality image export for printing, sharing and editing.
Before you start editing PDF files, you need to make sure you have permission to edit PDF files so that you can type on the PDF. The PDF file to be edited is encrypted, so you will not be able to open, edit and print it. Next, we will introduce a variety of ways to type on PDF files. No matter you are using Windows or Mac system, you can find the suitable method in this article.
The following will introduce the methods of typing on PDF files from two aspects, one is to convert the PDF file into an editable document, and the other is to use the PDF editing tool to directly type on the PDF.
To type on a PDF file, an optional method is to convert it to editable Word,Excel , TXT and other document formats. In an editable document, you can add, modify, and delete any content at will, not just text content.
To convert PDF files, you can useRenee PDF Aide software. This software is an easy-to-use PDF conversion and editing software, which can edit, encrypt, decrypt and format PDF files. The software has a simple interface and rich functions, and supports conversion of multiple file formats. You can add multiple PDF files with one click, and this software supports batch conversion and editing of multiple PDF files. Its conversion rate is up to 80 pages/minute, which can quickly increase your productivity.
Supported operating systems: Windows 10/8.1/8/7/Vista/XP/2000 (32-bit and 64-bit versions).
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool 
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version!advantage:
● Free trial.
● After converting to documents such as Word, editing text or pictures will be more convenient.
● Fast conversion speed can be converted to Word, Excel, PowerPoint, EPUB, Text, HTML, Image and other formats.
● With OCR text recognition technology, you can edit/extract PDF text content from scan or pictures.
● The operation is simple and easy to use.
● Free trial.
● After converting to documents such as Word, editing text or pictures will be more convenient.
● Fast conversion speed can be converted to Word, Excel, PowerPoint, EPUB, Text, HTML, Image and other formats.
● With OCR text recognition technology, you can edit/extract PDF text content from scan or pictures.
● The operation is simple and easy to use.
shortcoming:
● Do not support the Mac operating system.
● Do not edit the text content of PDF directly.
The steps to convert PDF to Word, Excel, TXT or PowerPoint and other document formats are as follows:
① After Renee PDF Aide is installed, open it. Select (Convert PDF).
② Select the document format to be converted in the upper menu bar, you can choose Word, Excel, PowerPoint or Text and other formats. Then, choose where to save the output document.
③ Click the (Add File) button to import the PDF file to be converted. In addition, the software supports batch conversion, and you can import multiple files at the same time. After the file is successfully added, the information of the file to be converted will be displayed in the conversion list, and the page for file conversion can be set in the (select page) list.
Kind tips If you need to convert the scanned PDF to text format, you can choose (Enable OCR). The software provides three text recognition modes:
● A: Recognize text in images or scanned PDFs: This option defaults that the text on the PDF page is on the picture/scanned image, and the program will directly use the OCR function to recognize the text on the file, and then convert the output (selecting the corresponding language will have a better effect).
● B: Identify built-in fonts (avoid garbled characters): This option defaults to using embedded fonts for the text on the PDF page, and the program will convert these fonts into images, then use the OCR function to recognize the text of the file, and then convert the output (selecting the corresponding language will have a better effect).
● A+B (slower): The program automatically recognizes whether the font in the file is a picture or a PDF embedded font, and then converts and outputs it. But the recognition is time-consuming, and the conversion time will be longer.
● A: Recognize text in images or scanned PDFs: This option defaults that the text on the PDF page is on the picture/scanned image, and the program will directly use the OCR function to recognize the text on the file, and then convert the output (selecting the corresponding language will have a better effect).
● B: Identify built-in fonts (avoid garbled characters): This option defaults to using embedded fonts for the text on the PDF page, and the program will convert these fonts into images, then use the OCR function to recognize the text of the file, and then convert the output (selecting the corresponding language will have a better effect).
● A+B (slower): The program automatically recognizes whether the font in the file is a picture or a PDF embedded font, and then converts and outputs it. But the recognition is time-consuming, and the conversion time will be longer.
④ Finally, click the (Convert) button to convert. When the prompt conversion is over, the software will display the total number of converted files and the number of successfully converted files. At this time, the PDF has been successfully converted into Word / Excel and other documents. In the document, you can use various editing tools to edit and modify the content. After modification, you can click (File) > (Save As), select (PDF) as the save type, and save it as a PDF file again.
Adobe Acrobat DC is an electronic word processing software developed by Adobe, which can be used to create, edit, export, organize, share or sign PDFs. In addition, the software has an OCR function that enables users to extract and edit data from scanned paper documents. You can choose the corresponding software version for PDF editing according to the device you are using, and you can even edit it on an iPad. Adobe Acrobat Pro DC is one of the best PDF editors out there, but it’s not free and costs a lot more than other software. Adobe Acrobat Pro DC is a good choice if you need to edit and create PDF professionally and comprehensively. Although this software can provide you with the most complete PDF editing functions, we still need to consider the price when choosing PDF editing software, especially for personal or small business use.
Supported OS: Windows, Mac
advantage:
● The PDF editing function is very complete, and the editing speed is fast.
● Easy to use and have friendly user interface.
OCR technology can be used to identify scanned parts and images of PDF.
● The PDF editing function is very complete, and the editing speed is fast.
● Easy to use and have friendly user interface.
OCR technology can be used to identify scanned parts and images of PDF.
shortcoming:
● Compared with other PDF editing software, the price is higher.
● Due to the high cost, it may not be suitable for individuals and small enterprises.
The specific operation steps are as follows:
① Install and open Adobe Acrobat DC software, click (Tools) > (Edit PDF).
② Click (Select File) to select the PDF file to be edited. After opening the file, click (Edit), double-click the text content, and you can edit the content in the PDF document. You can also correct spelling mistakes, change font and font size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs. In addition, you can use the tools in the (Object) list to add, select, move and replace images. Finally, click the (Save) button in the upper left corner to save the edited PDF file.
With Sejda online PDF editing tool, you can easily edit and type on PDF files, or change and add text. Also, you can add images in PDF, add/edit hyperlinks, fill out PDF forms, etc. It is an online editing tool that you can open and use on your browser without downloading software. The free version of Sejda’s online editing tool can only edit 3 PDF files per hour and is limited to PDF files under 200 pages. If you need to process more files, then you can only upgrade the service for a fee.
Sejda online editor link: https://www.sejda.com/pdf-editor
advantage:
● You can edit PDF without downloading the software.
● The interface is simple and simple.
● Use it to edit text on PDF, or add links, tables, pictures and other content.
● You can edit PDF without downloading the software.
● The interface is simple and simple.
● Use it to edit text on PDF, or add links, tables, pictures and other content.
shortcoming:
● Uploading or downloading files are affected by the network connection speed, and sometimes you need to wait for a long time.
● There is a certain hidden danger of privacy and security.
The specific operation steps are as follows:
① Open the Sejda online editing link in the browser, click (Upload PDF file) to select and upload the PDF file to be edited from the computer.
② After the file is uploaded, select (Text) in the upper toolbar. You can choose to add new text to the PDF, or modify existing text.
③ In addition to typing on PDF, it also provides other practical PDF editing tools, such as compressing, merging, signing, deleting pages, etc. When all edits are complete, click (Apply changes) to start working on the document. Finally click (Download) to download the PDF file to your computer.
Smallpdf is also an online PDF editing tool that can be used without downloading. With it, you can edit and type on PDF files, add annotations or fill in forms, etc. Its interface is simple and the editing operation is very simple. Smallpdf offers a 7-day free trial, after which you will need to pay a subscription fee to use it.
Smallpdf online editing link: https://smallpdf.com/cn/edit-pdf
advantage:
● easy to use.
● Provide a more comprehensive PDF editing tool.
● easy to use.
● Provide a more comprehensive PDF editing tool.
shortcoming:
● The time for uploading or processing files is sometimes longer.
● There is a certain hidden danger of privacy and security.
The specific operation steps are as follows:
① Open the Smallpdf online editing link in the browser, click (select file) to select and upload the PDF file to be edited from the computer, or directly drag the file to the blue box to upload.
② After the file is uploaded, select the (T) text tool in the upper toolbar. After selecting the tool, you can start typing on the PDF to enter the text content to be added. Alternatively, you can use other drawing or markup tools.
③ After editing, click the (Download) button to download the PDF file to the computer.
The above is the method of typing in PDF. In addition to editing and typing, there are other common editing requirements for PDF files, such as splitting and merging. You can refer to the next part for more PDF editing operations.
The following will take Renee PDF Aide as an example to introduce other editing operations for PDF, such as splitting pages, rotating pages, merging multiple PDF files, adding PDF watermarks, encrypting/decrypting PDF, etc. The software has various functions and is easy to operate. It is recommended that you download and use it.
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version! To split a PDF file is to split a multi-page PDF into multiple small PDF files according to requirements; or to remove redundant pages and keep only specified pages. If your PDF file is too large or has unwanted content, you can split it. With Renee PDF Aide Converter software, you don’t need to convert it to other editable file formats and then split it.
Split mode:
- Split into multiple smaller files.
- Keep specified pages (remove unneeded ones).
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset).
② Click (Split) > (Add File) to import the PDF file.
③ Then, select one of the split modes. There are two split modes: split into multiple smaller files, retain specified pages (remove unnecessary).
④ Finally, click (Convert) to export the file.
Merge PDF files, as the name suggests, is to merge multiple PDF files into one PDF. Before merging, you can choose to specify pages to merge or merge all files directly.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Merge) > (Add File) to import the PDF file.
② In the drop-down box on the right of “Pages to Merge”, select (All) or (Use Generator). After one click (using the builder), you can manually select the pages to merge, or use the various options that the software provides to quickly select pages.
③ Finally, click (Convert) to export the file.
If the display angle of the PDF file is not correct, you can also adjust the display angle of the PDF file through this software. The angle options are 90, 180, and 270.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Rotate) > (Add File) to import the PDF file.
② Select the angle to be rotated in “Angle of rotation (clockwise)”.
③ Finally, click (Convert) to export the file.
In order to prevent PDF files from being stolen and used by others and protect the ownership of the files, personal watermarks can be added to the PDF. In Renee PDF Aide, you can add foreground watermark/background watermark to PDF files. Watermarks can choose images and PDF files.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Watermark) > (Add File) to import the PDF file.
② You can choose (Add watermark (cover surface)) or (Add background), and then choose (Watermark file) and (Location information).
③ Finally click (convert).
The “Image to PDF” function in the software refers to the conversion of multiple or single images into multiple or one PDF files.
The specific operation steps are as follows:
① Open Renee PDF Aide, click (PDF Toolset) > (Add File), and add the image to be converted. The image formats supported by the software are: BMP, PNG, JPG, GIF and TIFF.
② Click (Image to PDF), please choose “Merge into one file” or “One image per PDF file”.
Description of image conversion settings:
Merge into one file: Generate all the added pictures into one PDF file, and one picture generates one page of PDF.
Merge into one file: Generate all the added pictures into one PDF file, and one picture generates one page of PDF.
One image and one PDF file: Generate PDF files for all the added pictures, and generate a PDF file for one picture.
③ After completing the output settings, click (Convert) to export.
Sometimes when you encounter a large PDF file, it will take a relatively long time to open the file. To save time, you can use the “Optimize” function to compress large PDF files so that they can be opened quickly.
The specific operation steps are as follows:
① After opening the software, click (PDF Toolset) > (Optimize) > (Add File) to import the PDF file.
② Select optimization options:
- Online page loading speed (linearize): This option is suitable for PDF files to be uploaded to the website. After optimization, the PDF file loading will be smoother.
- Compress Images: Compress images in PDF files.
- Compress data stream: Compress PDF file data stream. (PDF file capacity becomes smaller)
③ Finally click (convert).
In the encrypted PDF file option, you can add password protection to the file to ensure that it will not be directly opened and modified by a third party. In addition, you can also set the relevant editing and printing permissions of the encrypted PDF file, such as whether to allow printing, modification, extraction of text and images, comments, form filling and signature. If you forget the password of the PDF file, you can also select the “Decrypt PDF file” option for quick decryption.
Steps to encrypt PDF:
① After opening the software, click (PDF Toolset) > (Encryption & Decryption) > (Add File) to import the PDF file.
② Select (encrypt PDF file). Then please enter the encryption password and set the editing and printing permissions of the file.
③ Finally click (Convert) to export PDF.
Steps to decrypt PDF:
① Select (Decrypt PDF file).
② Click (Modify), and enter a possible password in the pop-up window. NOTE: Please keep one password per line.
③ Finally, click (Convert) to export PDF.
Download the free trial version of Renee PDF Aide now, and try to convert and edit PDF files!
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