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19 April 2024  Amanda J. Brook  Senior Product Manager
 

Summary
Leverage OCR-enabled software, such as Google's OCR tool, for accurate conversion and editing of scanned PDFs and images to editable text formats.



I. What is Google's OCR tool?

google ocr tools
Google’s OCR tool, integrated into Google Docs, enables text recognition from PDFs and images, offering free online conversion and editing capabilities. As an online office suite akin to Microsoft Office, Google Docs facilitates document processing, searching, form creation, slide management, and file sharing over the internet with a Google account. It encompasses online documents, spreadsheets, and presentations, allowing users to execute fundamental tasks like creating item lists, sorting, inserting tables, images, comments, equations, and altering fonts.

II. How to use Google's OCR tool?

Google’s OCR feature enables the transformation of PDFs and images into editable text. Follow this guide for utilization:
Step 1: Sign in to Google Drive with your Google account credentials. Go to “My Drive,” select the “Upload files” button, and upload the PDF file you wish to edit.
Google Drive interface
Step 2: Right-click the uploaded PDF and select Open With > Google Docs. An icon resembling a worksheet appears during the loading process, signifying that Google’s OCR technology is in action, converting the PDF/image into editable text.
Open the file via Google Docs
Step 3: After opening the file in Google Docs, it will appear as plain text. Make use of the editing tools located in the top menu bar to personalize and adjust the document to your requirements.
Edit file interface
Step 4: After editing the file, go to File > Download in the menu bar, select your preferred file format, and the file will be downloaded to the designated location on your computer.
Edit and save PDF files
While Google Docs OCR allows for easy conversion of PDF files into editable text, it requires a stable internet connection and cannot preserve the original file’s format. For an alternative, consider Renee PDF Aide, which offers OCR capabilities and is more user-friendly, providing flexibility and convenience in file conversion. Let’s explore this software.

III. Convert PDF files to editable text with Renee PDF Aide?

Renee PDF Aide not only has advanced OCR technology, can perfectly replace the OCR function of Google Docs, but also can solve the format conversion and editing problems of PDF files, and it is very easy to use.

1. What is Renee PDF Aide?

Renee PDF Aide is a versatile software offering PDF editing and format conversion, including OCR technology for transforming scanned PDFs into various formats like Word, Excel, PowerPoint, Image, HTML, and TXT. Users can convert entire documents or select pages at speeds of up to 80 pages per minute. The user-friendly interface allows for PDF optimization and editing, such as repairing, load time enhancement, splitting, and merging. Additionally, it offers file angle adjustment, PDF encryption/decryption, and the ability to add custom watermarks.
Renee PDF Aide supports converting multilingual texts including English, French, German, Italian, Spanish, Portuguese, Chinese, Korean, and Japanese. Utilizing OCR mode with the appropriate recognition language significantly enhances character recognition accuracy and conversion efficiency, making it user-friendly for even novice computer users.
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2. How to convert PDF files into editable text with Renee PDF Aide's OCR technology?

Renee PDF Aide provides essential PDF editing capabilities and the option to convert PDFs to a range of popular formats leveraging its OCR technology. Below is the process to convert PDF documents into text files using this application.
Step 1: Download and install Renee PDF Aide, run the software, and select the “Convert PDF” option.
select to convert pdf with renee pdf converter
Step 2: Navigate to the format conversion page. Here you can choose from six output formats: Word, Excel, PowerPoint, EPUB, TXT, or HTML, all supporting OCR technology. To activate OCR for improved text recognition, ensure the OCR option is checked. Then, upload your PDF by clicking the Add File button in Renee PDF Aide.
add pdf files to renee pdf aide
Instructions for enabling OCR technology:
In Renee PDF Aide, enabling OCR technology includes two functions.
A. Recognize text in pictures or PDF scans. This option can recognize text in pictures or PDF scans, and the accuracy of text recognition can be further improved with the help of OCR technology.
B. Identify built-in fonts (to avoid garbled characters). This option is applicable to the situation where there are built-in fonts in the PDF source file, which can avoid garbled characters after the format conversion is completed.
Step 3: After finalizing the settings, click the “Convert” button on the right to initiate the PDF conversion process. Subsequently, you can effortlessly edit the output file.
enable ocr to recognize characters accurately in renee pdf aide
Now that we understand how to use Renee PDF Aide’s format conversion feature, let’s explore its basic editing functions.
How to use the editing function of Renee PDF Aide?
The file editing functions of Renee PDF Aide are not only diverse, but also very simple to operate. The specific steps are as follows:
Step 1: Download and install Renee PDF Aide, then open the software. Click to enter “PDF Tools“.
select pdf tools in renee pdf converter
Step 2: Access personalized PDF editing features, such as repair, optimization, split, merge, rotate, encrypt/decrypt, watermarking, and converting images to PDF, through the function menu bar. Increase productivity by editing multiple PDFs at once. Begin by adding files using the “Add Files” button in Renee PDF Aide.
use the pdf functions to edit with renee pdf aide
PDF Tool set editing function:
  • Repair: Repair damaged or unopenable PDF files.
  • Optimize: Optimize PDF files that take a long time to load, and compress large file PDFs.
  • Split: Split multi-page PDF files into multiple files or one as required.
  • Merge: Merge and output multiple PDFs into one PDF, and you can also specify the pages to be merged.
  • Rotate: Adjust the display angle of PDF files.
  • Encrypt/Decrypt: PDF can be encrypted, locked and decrypted.
  • Watermark: Add foreground watermark/background watermark to PDF file, watermark can choose picture or PDF document.
  • Image to PDF: Convert multiple or single images into one or more PDF files.
Step 3: After fine-tuning the editing settings, click the “Convert” button on the right to quickly export your edited PDF to the chosen destination.
renee pdf aide
Renee PDF Aide provides comprehensive instructions for flawless format conversions, preserving the original file’s layout and content integrity, setting it apart from services like Google Docs. This software functions seamlessly offline, ensuring that internet connectivity does not hamper your editing activities. Renee PDF Aide boosts productivity and text recognition precision with dual OCR capabilities: it can recognize text within scanned documents and also identify pre-existing fonts, supporting a wide array of document formats. Utilizing this tool is strongly advised for efficient document management.