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6 July 2023  Amanda J. Brook  Senior Product Manager
Last update by Olivia Brown at 7 May 2024

Summary
Learn how to insert pdf into excel files, providing a convenient solution for users who need to import data from PDFs.



I. Insert PDF document data into excel by screenshot

insert pdf into excel
To insert PDF data into an Excel document, a common approach is taking a screenshot and adding it as an image. However, this method prevents direct editing of the data in Excel.
With advancements in technology and the internet, numerous professional software solutions are now available to convert PDFs directly into editable Excel documents. This chapter will provide an introduction to these tools.

II. Insert data by converting PDF documents to Excel documents

To edit PDF data within an Excel table, first convert the PDF using an online conversion tool or specific software. Upon successful conversion, the file can be edited in Excel. Below are the detailed steps for each method:

(1) Use professional software—Renee PDF Aide

Format conversion software such as Renee PDF Aide functions independently of network availability, allowing for use without an internet connection. This professional PDF converter simplifies the process of transforming PDF files into editable Excel documents with ease.
What is Renee PDF Aide?
Renee PDF Aide is a professional PDF converter capable of transforming PDFs into various formats such as Word, Excel, and images. It features advanced OCR technology for enhanced character recognition accuracy. Beyond conversion, it offers PDF repair, optimization, splitting, merging, encryption, decryption, and watermarking capabilities. The software operates offline for increased file protection and confidentiality, ensuring maximum PDF security.
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OCR Support Extract Text from Scanned PDFs, Images & Embedded Fonts

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Compatible Support Windows 11/10/8/8.1/Vista/7/XP/2K

Convert to Editable Word/Excel/PPT/Text/Image/Html/Epub

OCR Support Extract Text from Scanned PDFs, Images & Embedded

Support Windows 11/10/8/8.1/Vista/7/XP/2K

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1. Download and install Renee PDF Aide.
2. After the installation is complete, click “Convert PDF” on the interface.
select to convert pdf with renee pdf converter
3. Then, in the new pop-up interface, select the “Excel” option and click “Add Files” to load the PDF file that needs to be converted.
add excel files into renee pdf aide
4. You can also choose (enable OCR) mode during conversion. In OCR mode, we need to select the OCR language corresponding to the document, which can greatly improve the character recognition rate.
how to convert pdf to excel with renee pdf aide
5. Select a location to save the file, and click (Convert).
how to edit a chart in pdf with renee pdf aide
6. After the conversion is completed, we only need to find the file just saved and edit the data in the Excel document.
Notice: If the fonts in the Excel document overlap, you can adjust the width and height of the cells appropriately.

(2) Use a professional online website—Smallpdf website

We can convert PDF documents to Excel using software or online services. Many users prefer online services for their simplicity. A recommended professional online PDF conversion tool is Smallpdf.
1. Use a browser to open the URL of the website. (Web site address: https://smallpdf.com/pdf-to-excel )
2. After entering the website, we click (Choose Files) to upload the PDF file that needs to be converted.
PDF documents to Excel documents
3. After the file is uploaded to the website, select (Convert selectable text only), and after the conversion is complete, download the converted file.
Smallpdf
Using an online website for format conversion can be convenient, but it often comes with intrusive advertisements and is dependent on internet connectivity, leading to longer processing times. For large-scale format conversions, consider using Renee PDF Aide converter software. It enables offline operations, ensuring faster performance unaffected by network speed or file size, thus offering a safer and more convenient solution.

III. Summary

The text outlines two methods for embedding PDFs into Excel: directly inserting or converting to editable data. If no edits are needed, either option works; for editable data, conversion to Excel format is required, utilizing either online services or downloadable software. Users should select the approach that aligns with their preferences and needs.