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7 February 2024  Amanda J. Brook  Senior Product Manager
 

Summary
Easily add text to PDF files using a format conversion tool. We've summarized highly rated tools that support PDF files for you to choose from. Learn how to use them.



I. How to add text on PDF file?

pdf writer
To add text to a PDF file, you can convert it to an editable format using a format conversion tool. The following editor will recommend three very practical format conversion tools.

1. Convert PDF to editable format with Renee PDF Aide

To convert a PDF file into an editable format, we highly recommend using Renee PDF Aide. This software leverages advanced OCR technology, enabling you to significantly improve character recognition accuracy during the conversion process. Now, let’s delve into the various functions and operation steps of this exceptional software.
① What is Renee PDF Aide?
Renee PDF Aide is a multifunctional tool software that integrates PDF file editing and format conversion. The software includes advanced OCR technology, allowing you to convert scanned PDF files into common formats such as Word/Excel/PowerPoint/Image/HTML/TXT. You can choose to convert the entire PDF document or specific pages, with a conversion speed of up to 80 pages per minute. The software also offers various functions such as repairing damaged files, optimizing loading time, and segmenting multi-page files. Additionally, you can merge PDF files, adjust the display angle of the document, encrypt/decrypt PDF files, and add watermarks to exclusive files.
Renee PDF Aide supports conversion of multiple languages including English, French, German, Italian, Spanish, Portuguese, Chinese, Korean, and Japanese. Selecting the recognition language in OCR mode enhances character recognition accuracy and ensures high conversion efficiency, making it user-friendly for beginners.
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② How to convert PDF files to editable format files?
Renee PDF Aide has two functions: basic editing operations on PDF files and converting PDF format files into commonly used format files. Here’s how to use Renee PDF Aide’s format conversion function to convert PDF files into editable files.
The operation steps are very simple, the specific process is as follows:
Step 1: Download and install Renee PDF Aide, run the software, select the “Convert PDF” option.
select to convert pdf with renee pdf converter
Step 2: Enter the format conversion page and select the desired editable file format (e.g. Word/Excel/PowerPoint/Text). Import the file to be converted into Renee PDF Aide using the “Add File” button. Optionally, enable OCR for improved character recognition accuracy during conversion.
how to edit a scanned pdf set before converting with renee pdf converter
tipsInstructions for enabling OCR technology:

In Renee PDF Aide, enabling OCR technology includes two functions. Right now

A. Recognize text in pictures or PDF scans. This option is suitable for PDF files or PDF scans generated by converting images, and the accuracy of text recognition can be further improved with the help of OCR technology.

B. Identify built-in fonts (to avoid garbled characters). This option is applicable to the situation where there are built-in fonts in the PDF source file, so as to avoid garbled characters after the format conversion is completed.

Step 3: Complete the settings and click the "Convert" button on the right to start converting the PDF file into editable file formats. This process is convenient and quick. Add corresponding text to the converted format file once it’s opened.
how to convert pdf to doc wordwith renee pdf converter

2. Use Small PDF online format conversion tool to convert PDF to editable format

Small PDF is a browser-based online editing tool for PDF files. Different from online PDF tools of the same type, it has comprehensive functions. It not only supports converting PDF files into editable format files such as Word, PPT, JPG, PNG, Excel, etc.; it can also convert files in other formats, such as Word, Excel , PPT, PNG, JPG to PDF format. In addition, it also provides many practical PDF file editing functions, such as PDF encryption, decryption, rotation, merging, splitting, creating electronic signatures, etc.
In addition, Small PDF not only has a simple and easy-to-use interface, but also supports multiple systems at the same time, such as Windows, Mac and Linux. Let’s take a look at how to use the Small PDF online tool to convert PDF to an editable file format.
The specific operation steps are as follows:
Open the website of the Small PDF online format conversion tool in the browser: https://smallpdf.com/ , in the color function module, select the corresponding function module according to your needs, such as PDF to Word, PDF to PPT, PDF to Excel, etc. After that, the page will directly jump to the specific editing interface, and then click “Choose File ” (Select File) button to import the PDF file to be converted into the page server of the website (or directly drag and drop the PDF file to be edited into the color editing area). Wait for a while, and click the “Download” button after the file format conversion is completed, and the converted editable format file can be downloaded to the local computer. Then you can continue to add text.

3. Use Nitro Pro Alternative software to convert PDF documents into editable formats

Nitro Pro Alternative software is a full-featured PDF editing software. This software not only supports the conversion of PDF files into commonly used format files such as PPT/Word/Excel/TEXT/Image/HTML, but also has the functions of creating PDF files, page-by-page browsing, browsing and editing multiple files at the same time, and for PDF files. It has quite complete editing functions, such as: adding bookmarks, watermarks, text boxes, pictures, annotations, fluorescent marks, seals, password protection, form filling, etc.
Although the software has a variety of function settings, it is difficult for novice users to operate, but it is not difficult to convert PDF documents into editable format files with the help of Nitro Pro Alternative software. The specific operation steps are as follows:
Download and open the Nitro Pro Alternative software, find a “Convert” option bar in the top main menu, you will see several conversion options, such as “to Word”, “to Excel”, “to PowerPoint”, ” to Other” and so on. You can choose to click any editable format option such as “to Word/PowerPoint/Excel” according to actual needs, and then a small dialog box will pop up on the page, click the “Add File” button to add the PDF file to be converted Import it into the software, and then click the “Convert” button to complete the format conversion. After the conversion is complete, you can add text to the corresponding file.
Nitro Pro Alternative Software

II. Summary

Although the three methods mentioned above can achieve the purpose of converting PDF files into editable format files, their functional emphasis is different. Next, we will make a simple analysis and summary of the experience of these three methods. ,For reference.
Using an online PDF format conversion tool is usually the first choice for everyone, because the operation process of this method is relatively simple, and there is no need to download software to the local computer, so it will not take up much memory space. But this is also its disadvantage. Because online operations are easily affected by the network environment, on the one hand, if the PDF file is large, it will inevitably affect the upload speed; on the other hand, if the network environment is poor, it may also lead to upload failure. , or failed to save after editing. Moreover, the operation of uploading the file to the web server has certain security risks, such as data leakage of the file. Therefore, although using online editing tools is convenient, there are also some unavoidable problems.
However, the method of using Renee PDF Aide and Nitro Pro Alternative software can effectively avoid the potential impact of the network environment and security risks. Compared with these two software, Renee PDF Aide has a lower operating threshold and is more friendly to novice users; while the latter is more complicated in operation. For general users, if there is no corresponding tutorial guidance, it will be difficult to operate. A certain degree of difficulty. In addition, the latter does not have OCR technology. If your PDF file is composed of a large number of pictures, without the support of OCR technology, the conversion result may not be satisfactory.
Of course, if you are an advanced user and have more detailed editing needs for PDF files, you can choose to use Nitro Pro Alternative software. But for most users, the editing and format conversion functions provided by Renee PDF Aide can basically meet the needs. Therefore, no matter in terms of practicability or ease of use, it is recommended that you use Renee PDF Aide first.