Edit and Modify PDF Text: Expert Tips
14 May 2024 Senior Product Manager
Summary
Master PDF editing techniques with advanced tools to edit pdf text and tailor content precisely to your requirements.
PDF, short for Portable Document Format, is a file format created by Adobe in 1993 for document exchange. It ensures consistent display of layout and content across different devices, and its resistance to editing helps protect file integrity. Thus, PDF is ideal for viewing and sharing documents.
advantage:
- The popularity of the format is high. You can directly open PDF files on any device with any operating system.
- PDF supports a variety of image compression algorithms, so it will not take up too much storage space on the hard disk.
- Users can customize security settings, such as encryption to protect files, prohibit printing or editing.
- Support vector graphics, zoom in and out without affecting the clarity.
shortcoming:
- Editing PDF content requires the installation of paid PDF editing software.
- It will be troublesome to modify and edit the text of the scanned PDF.
Because PDF files are not easy to edit, when editing or modifying PDF text, you need to use some professional PDF conversion software or editing software to operate.
For editing large volumes of text in a PDF, it’s advisable to convert the PDF to an editable Word document. Word offers robust text editing features that simplify and expedite the modification process. Once edited, you can easily save the document as a PDF directly from Word.
To edit text in a PDF, convert it to an editable format like Word or Excel using Renee PDF Aide. This software enables easy text modification and new content addition, with the option to save your changes back to PDF. Renee PDF Aide supports conversion to various formats including Word, Excel, PowerPoint, EPUB, Image, HTML, TXT, and more, at speeds of up to 80 pages/minute. Additionally, it offers features to split, merge, and extract individual pages.
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool 
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version! ① After installing Renee PDF Aide, open it. Select (Convert PDF).
② Select the document format to be converted in the upper menu bar, you can choose Word, Excel, PowerPoint, or Text and other formats. Then, choose where to save the output document.
③ Click the “Add Files” button to import the PDF you wish to convert. The software also allows for batch conversion, enabling you to upload several files simultaneously. Once added, the details of the PDF will appear in the conversion list, where you can set the page range for conversion by clicking on the “Select Page” option.
④ Click “Convert” to initiate the conversion process. Upon completion, you will receive notifications displaying both the total and successful conversions. Your PDF has now been transformed into an editable Word/Excel document, equipped with various tools for modification. To preserve your edits, navigate to “File” > “Save As” and select “PDF” as the desired file format to export your document as a PDF once again.
Tips If you convert the PDF and find it is a picture, it means the document is a scan. Then you can also recognize and convert to text format through the OCR function of Renee PDF Aide.
① After installing the software, click (Convert PDF)>(Add Files) to add the files to be converted.
② Check (Enable OCR) > (A: Recognize text in images/ scanned PDF).
③ Select the file format to be converted, for example, click (Word); finally, click (Convert).
Convert PDFs easily using Zamzar’s online tool in just four steps to various formats including Word, Excel, PowerPoint, and Text. It also supports conversion of many other document types, such as EPUB, DOC, JPG, CRW, HTML, ODP, TXT, CSV, DWG, and GIF.
Conversion link: https://www.zamzar.com/
① After opening the conversion link on the browser, click (Add Flies) to upload the PDF file to be converted.
② Select “Convert To” and choose “Word” or another editable format. Click “Convert Now” to begin the conversion process. Once complete, click “Download” to save the converted file. Utilize editing tools within the document to make changes. To save your edits, go to File > Save As, select “PDF” as the file type, and save the updated document as a PDF.
In addition to editing after converting the PDF, you can also use PDF editing software to directly edit and modify text without converting the file.
Adobe Acrobat DC, developed by Adobe, is a versatile tool for creating, editing, exporting, organizing, sharing, and signing PDFs. It features OCR technology to edit data from scanned documents. The software allows PDF editing on various devices, including iPads. Adobe Acrobat Pro DC stands out as the premier PDF editor but comes at a higher cost compared to alternatives. It’s best suited for professional, comprehensive PDF management, but price considerations are important for personal or small business users.
Supported Operating Systems: The Standard Edition works on Windows-based devices, while the Professional Edition is compatible with both Windows and Mac devices.
① Install and open Adobe Acrobat DC software, click (Tools) > (Edit PDF).
② Click “Select File” to choose the PDF you want to edit. Open the file, click “Edit”, then double-click the text to modify it, such as changing or adding text, font color, size, and line spacing. Use the “Object” tools to add, select, move, or replace images. Click “Save” in the upper left corner to save your changes.
For editing PDFs, consider Smallpdf’s online tools, which allow for modifying text, adding or removing images, and altering font style, color, and size. Smallpdf is compatible with Windows, Linux, and Mac, and works across popular browsers like Firefox, Chrome, IE, and Safari. While not free, Smallpdf provides a 14-day trial.
Smallpdf online editing link: https://smallpdf.com/edit-pdf
① After opening the Smallpdf website in the browser, click (Choose File) to upload the PDF file.
② After uploading the file, click the T icon and select the area to add text. Enter your text, and adjust the font, color, and size as desired. Additionally, you can add pictures, shapes, or use the draw feature to further edit the PDF. Once finished, click Download to save the edited file to your computer.
PDF2Go is a free online tool for editing PDF files, enabling you to add text, images, arrows, watermarks, and highlight paragraphs without the need for software installation.
Online link: https://www.pdf2go.com/edit-pdf
① Access the PDF2Go online editing website on the browser. Please click (Choose File) to upload the PDF file, or drag and drop your PDF document into the online PDF editor.
② Once the PDF is uploaded, editing tools will appear at the top of the preview page. Select “Text” to insert text or “Cream” to remove unwanted text. Utilize additional tools to draw, highlight, insert graphics, or add images to the PDF. After editing, click the “Save As” button in the upper right corner to download the modified PDF to your computer.
Renee PDF Aide offers a comprehensive suite of tools to edit and modify PDF text. Beyond basic text editing, it includes advanced features such as cutting, merging, selecting, encrypting, and optimizing PDF files. The following guide outlines the essential steps for common PDF editing tasks using Renee PDF Aide.
Hot Topic - ADsRenee PDF Aide - Powerful PDF Editing Tool
Easy to use Friendly to computer beginners
Multifunctional Encrypt/decrypt/split/merge/add watermark
Safe Protect PDF with AES256 algorithms
Quick Edit/convert dozens of PDF files in batch
Compatible Convert PDF to Excel/PowerPoint/Text, etc.
Easy Use with simple steps
Functional Encrypt/decrypt/split/merge/watermark
Safe Protect PDF with AES256 algorithms
Free TrialFree TrialNow 800 people have obtained the free version! Splitting a PDF involves dividing a multi-page document into several smaller files or extracting specific pages. This process is particularly useful for managing large files or discarding unnecessary content. Using Renee PDF Aide Converter, you can directly split the PDF without the need to convert it to a different format first.
① After opening the software, click (PDF Tools).
② Click (Split) > (Add Files) to import the PDF file.
③ Then, select one of the split modes. There are two split modes: split into smaller files and keep specified pages (remove unnecessary page).
④ Finally, click (Convert) to export the file.
Merge PDF files, as the name suggests, is to merge multiple PDF files into one PDF. Before merging, you can choose to specify pages to merge or merge all files directly.
① After opening the software, click (PDF Tools) > (Merge) > (Add Files) to import the PDF file.
② In the drop-down box of “Pages to Merge”, select (All) or (Use Generator). You can manually select the pages to merge, or select the various options that the software provides.
③ Finally, click (Convert) to export the file.
If the display angle of the PDF file is not correct, you can also adjust the display angle of the PDF file through this software. The angle options are 90, 180, and 270.
① After opening the software, click (PDF Tools) > (Rotate) > (Add Files) to import the PDF file.
② Select the angle to be rotated in “Angle of rotation (clockwise)”.
③ Finally, click (Convert) to export the file.
To safeguard PDF files from unauthorized use and to assert file ownership, personal watermarks can be embedded using Renee PDF Aide. This software allows the addition of both foreground and background watermarks, with the option to use images or PDF files as the watermark source.
① After opening the software, click (PDF Tools) > (Watermark) > (Add Files) to import the PDF file.
② You can choose (Add watermark) or (Add background), and then choose (Watermark file) and (Location information).
③ Finally click (convert).
The “Image to PDF” function in the software refers to the conversion of multiple or single images into multiple or one PDF files.
① Open Renee PDF Aide, click (PDF Tools) > (Add Files), and add the image to be converted. The image formats supported by the software are BMP, PNG, JPG, GIF, and TIFF.
② Click (Image to PDF), please choose “Merge into one file” or “One image into one PDF file“.
Description of image conversion:
- Merge into one file: Generate all the added pictures into one PDF file, and one picture generates one page of PDF.
- One image and one PDF file: Generate PDF files for all the added pictures, and generate a PDF file for one picture.
③ After completing the output settings, click (Convert) to export.
Sometimes when you encounter a large PDF file, it will take a relatively long time to open the file. To save time, you can use the “Optimize” function to compress large PDF files so that they can be opened quickly.
① After opening the software, click (PDF Tools) > (Optimize) > (Add Files) to import the PDF file.
② Optimization options:
- Online page loading speed (linearize): This option is suitable for PDF files to be uploaded to the website. After optimization, the PDF file loading will be smoother.
- Compress Images: Compress images in PDF files.
- Compress data stream: Compress PDF file data stream. (PDF file capacity becomes smaller)
③ Finally click (convert).
The encrypted PDF feature enables you to secure your file with password protection, safeguarding against unauthorized access and modifications. You have the ability to customize permissions for actions such as editing, printing, text and image extraction, commenting, form filling, and signing. Should you forget your password, employ the “Decrypt PDF file” option for rapid removal of encryption.
Steps to encrypt PDF:
① After opening the software, click (PDF Tools) > (Encrypt/Decrypt) > (Add Files) to import the PDF file.
② Select (encrypt PDF file). To proceed, input your encryption password and configure the document’s editing and printing access settings.
③ Finally click (Convert) to export PDF.
Steps to decrypt PDF:
① Select (Decrypt PDF file).
② Click (Edit), and enter a possible password in the pop-up window. NOTE: Please keep one password per line.
③ Finally, click (Convert) to export PDF.
Download Renee PDF Aide for free and try to convert and edit PDF files!
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