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5 September 2023  Ashley S. Miller  Specialist of Customer Service Dept.
 

Summary
Learn how to effectively back up your Office 365 data to avoid any loss or interruptions caused by accidental deletion, network issues, or virus attacks.



Table of contents

table iconI. What is Office 365, and what is the difference between it and Office 2016?
table iconII. Backup Office 365 data with Renee Becca
office 365 backup

I. What is Office 365, and what is the difference between it and Office 2016?

Office 365 is Microsoft’s “cloud” solution and is maintained by Microsoft. Office 365 was opened to the public in June 2011, providing services such as Office (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access), as well as other commercial services, such as: One Drive for business, Exchange Online, Skype for Business, SharePoint Online, Yammer, Microsoft, etc.
With this service, users can access and use all services and content online without being limited to local operations. Therefore, there is no need for a series of complicated issues such as maintenance of the local server, repair of bugs, or update of content.
Compared with Office 365 and Office 2016, the differences between the two mainly lie in the following points:
Method of purchase: Office 2016 is a one-time purchase product that can be used on a PC or Mac for permanent use after purchase; Office 365 is equivalent to a subscription service that requires annual or monthly subscription fees, and Office 365 Home Edition can share the subscription with up to four people.
Upgrade service: Office 2016 can be used permanently after purchase, but it cannot be upgraded to a higher version. Users need to re-purchase if they want to use the latest version; Office 365 can enjoy free feature updates and upgrade services, and ensure that you can get the latest version of Office applications.
product content: Office 2016 includes applications such as Word, Excel, and PowerPoint, while Office 365 includes not only all programs of Office 2016, but also functions such as Outlook, PC-side Access, and Publisher.
Use the platform: Office 2016 is designed for a single operating system and can only be used on one PC or Mac, and only basic editing functions can be obtained on a tablet or mobile phone; while the Office 365 Home Edition can be used by up to 5 people, and everyone can install programs on their own computers (Mac and Windows PCs are available), and at the same time install and log in to Office applications on tablets and smartphones to obtain additional functions.
Additional network disk services: Office 2016 does not include additional network storage services, while Office 365 can store files securely in the cloud and access them from anywhere. Each Office 365 subscriber (Office 365 Home Edition supports up to 5 users) can get 1TB of OneDrive cloud storage space for free.
Technical after services: Office 2016 can get initial technical support at the time of installation, but does not include follow-up technical support. Office 365 users who encounter technical issues or need subscription and billing support can contact Microsoft at no additional cost while using their subscription.
After understanding the knowledge points about Office 365 and the difference between it and Office 2016, let’s learn how to back up Office 365 data. It is recommended that you use a professional data backup tool – Renee Becca to operate. The following is a detailed software introduction and operation method. Let’s learn together.

II. Backup Office 365 data with Renee Becca

1. What is Renee Becca?

Renee Becca It is a tool specially used for system/hard disk data backup and restoration. It can help you back up and restore important data in your computer, such as programs, system configuration, emails, photos, videos, documents, bookmarks, etc. It adopts leading incremental/differential backup technology, which can save you more time and disk space. In addition to system backup, it also supports partition backup, hard disk backup, file backup, and disk cloning to meet your different needs.
Renee Becca - Reliable Data Backup & Restore Software

Quick Backup files at up to 3,000MB/min.

Fullfill different backup needs Supports system backup, disk / partition backup, file backup and disk clone.

Intelligent Automatically analyze the differences between source and backup data.

Convenient Support VSS, allowing to freely view webpages when backing up system.

Highly compatible Supports various files and storage devices.

Quick Backup files at up to 3,000MB/min.

Fullfill different backup needs Backup for disk, partition and system. Save disk space by backing up incremental /differential data.

Highly compatible Supports various files and storage devices.

Free TrialFree Trial 2000 users have downloaded and enjoy Renee Becca!

2. How to backup Office 365 data with Renee Becca?

Backing up data with Renee Becca is very simple, the specific steps are as follows:
Step 1: Download, install and run Renee Becca on the computer, and select the (File Backup) option in the main interface (Backup) column.
Select file backup options
Step 2: Next, open the location of the Office 365 data to be backed up in (source file (device)) and select the content to be backed up, and select the hard disk partition to store the backup data in (destination).
Select files to backup
Kind tips When using Office 365, if you have logged in to your account, the files will generally be stored in OneDrive. You can open OneDrive in the file explorer, right-click the file in it and select (Properties) to view the specific storage location of the OneDrive file. If you have manually changed the file storage location of Office 365, when selecting the file to be backed up, you can open the file location and select the corresponding file according to your actual situation.

OneDrive physical location

In addition, in (task plan), you can make a daily/weekly/monthly automatic backup plan and click (confirm) to enable the automatic backup function.
set backup time
In (Backup Scheme)-(Scheme Type), you can choose a suitable backup scheme mode according to your personal needs. Renee Becca has 5 backup schemes to choose from, namely version chain mode, single version mode, overall mode, incremental mode and differential mode.
Select backup plan mode
Renee Becca has 5 backup plans to choose from:
Version chain mode: Only the latest 5 versions are kept, and useless old versions are automatically deleted after the backup is complete.
Single version mode: Only the most recent version is kept, and the previous version is automatically deleted after the backup is complete.
overall pattern: Create a full backup.
Incremental mode: After the initial full backup, only incremental backups are created.
diff mode: After the initial full backup, only differential backups are created.

Step 3: Finally, click the (Backup Now) button to start executing the backup file command according to your settings, and you can see the progress of all backup tasks on the task bar. After the backup is complete, you can click the (Restore) button to restore the files to the specified hard disk when necessary.
Check the file backup progress on the taskbar
Step 4: After that, select the location where the files are to be restored, and click the (Restore) button.
Choose where to restore