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22 August 2023  Amanda J. Brook  Senior Product Manager
 

Summary
Learn how to protect and back up your Microsoft Office documents in our upcoming article. Discover essential tips to safeguard your valuable data.



Table of contents

table iconI. What is Microsoft Office?
table iconII. What are the methods for backing up Microsoft Office documents?
table iconIII. Summary of using different backup methods
microsoft office backup

I. What is Microsoft Office?

Microsoft Office is a suite of office software developed by Microsoft (Microsoft) based on the Windows operating system. Its commonly used components include Word, Excel, PowerPoint, etc. Of course, it also includes Outlook, FrontPage, OneNote, Access, Picture Manager, Components such as Photo Draw and Project are compatible with Windows and Mac OS X systems.
After understanding the relevant knowledge points about Microsoft Office, let’s move on to the key points of this article to teach you, several methods of effectively backing up Microsoft Office documents.

II. What are the methods for backing up Microsoft Office documents?

1. Use Renee Becca for document backup

Renee Becca It is a tool specially used for system/hard disk data backup and restoration. It can help you back up and restore important data in your computer, such as programs, system configuration, emails, photos, videos, documents, bookmarks, etc. It adopts the leading incremental/differential backup technology, which can save you more time and disk space. In addition to supporting system backup, it also supports partition backup, hard disk backup, file backup, disk cloning and system migration, satisfying your different needs.
Renee Becca - Reliable Data Backup & Restore Software

Quick Backup files at up to 3,000MB/min.

Fullfill different backup needs Supports system backup, disk / partition backup, file backup and disk clone.

Intelligent Automatically analyze the differences between source and backup data.

Convenient Support VSS, allowing to freely view webpages when backing up system.

Highly compatible Supports various files and storage devices.

Quick Backup files at up to 3,000MB/min.

Fullfill different backup needs Backup for disk, partition and system. Save disk space by backing up incremental /differential data.

Highly compatible Supports various files and storage devices.

Free TrialFree Trial 2000 users have downloaded and enjoy Renee Becca!
how to use Renee Becca Backup Microsoft Office Files ?
Backing up Microsoft Office data with Renee Becca is very simple, the specific steps are as follows:
Step 1: Download, install and run Renee Becca on the computer, and select the (File Backup) option in the main interface (Backup) column.
Select file backup options
Step 2: Next, open the location of the Microsoft Office file to be backed up in (source file (device)) and select the content to be backed up; select the hard disk partition to store the backup data in (destination).
Select files to backup
In addition, in (task plan), you can make a daily/weekly/monthly automatic backup plan and click (confirm) to enable the automatic backup function.
set backup time
In (Backup Scheme)-(Scheme Type), you can choose a suitable backup scheme mode according to your personal needs. Renee Becca has 5 backup schemes to choose from, namely version chain mode, single version mode, overall mode, incremental mode and diff mode.
Select backup plan mode
Renee Becca has 5 backup plans to choose from:
Version chain mode: Only the latest 5 versions are kept, and useless old versions are automatically deleted after the backup is complete.
Single version mode: Only the most recent version is kept, and the previous version is automatically deleted after the backup is complete.
overall pattern: Create a full backup.
Incremental mode: After the initial full backup, only incremental backups are created.
diff mode: After the initial full backup, only differential backups are created. You can view the difference between incremental backup and differential backup.
Step 3: Finally, click the (Backup Now) button to start executing the backup file command according to your settings, and you can see the progress of all backup tasks on the task bar. After the backup is complete, you can click the (Restore) button to restore the files to the specified hard disk when necessary.
Check the file backup progress on the taskbar
Step 4: After that, select the location where the files are to be restored, and click the (Restore) button.
Choose where to restore

2. Use OneDrive cloud backup software for document backup

OneDrive is a cloud synchronization and file sharing service provided by Microsoft. This service will support you to manage terminal data including pictures, documents, music and other files on multiple terminals, such as Windows, Android and iOS devices. It is not difficult to back up Microsoft Office files with the help of OneDrive cloud backup software. The specific steps are as follows:
Step 1: Download, install and run the OneDrive software, then log in with your Microsoft account. Next, find the (Help & Settings) option under the software and enter it.
Select the option to enter the OneDrive settings
Step 2: After entering the setting interface, switch the function bar to the (Backup) option, then find and click the (Manage Backup) button, and then click (OK).
Manage backup options
Step 3: At this point, you can see three data types that can be backed up in (Manage folder backup), namely desktop, documents and pictures, select the file type (such as documents) of the Microsoft Office files you want to back up and click Click the (Start Backup) button. Then the software will start to execute the command to back up the selected files.
Manage folder backups

III. Summary of using different backup methods

In fact, whether you use Renee Becca for local backup or OneDrive for cloud backup, you can achieve the effect of backing up Microsoft Office files, but there are still differences between the two.
Using the cloud backup method seems more convenient, because it will not take up much local storage space, but the data security of cloud storage faces certain risks, because when you use this service, you will be subject to a series of cloud storage providers. Restrictive terms, once you fail to comply with the corresponding security agreement, the content of your stored files may be damaged or leaked; in addition, because cloud storage will be limited and affected by network environment conditions, once the network environment is unstable or the network speed is slow , then it is likely to cause backup failure.
Therefore, if you want to back up Microsoft Office files, it is recommended that you give priority to using a more stable and secure local backup method to achieve it. Click the button below to download the trial version of Renee Becca for free, try to download and experience the functions.
download software button win